Finance Assistant

Involves performing accounts payable tasks, including processing invoices, ensuring proper authorization, and making timely payments to vendors. Key duties also include reconciling vendor accounts, managing the accounts payable ledger, assisting with month-end close, responding to payment inquiries, and maintaining strong vendor relationships. Strong organizational skills, attention to detail, and proficiency with accounting software are essential qualifications for this role.

Duties & Responsibilities

• Invoice Processing: Reviewing, verifying, and entering vendor invoices into the accounting system.
• Payment Management: Scheduling and processing payments, ensuring all approved vendors are paid on time and taking advantage of available early payment discounts.
• Vendor Reconciliation: Reconciling vendor statements and ensuring accuracy between company records and vendor statements.
• Record Keeping: Maintaining and updating the accounts payable ledger and other financial records accurately.
• Administrative Support: Handling general administrative work, preparing binders, and setting up new suppliers in the finance system.
• Inquiry Resolution: Responding to inquiries from both internal employees and external vendors regarding invoice status and payment matters.
• Month-End Support: Assisting with month-end closing tasks and preparing reports as needed.

Skills & Qualifications

• Detail-Oriented: Strong attention to detail and accuracy in data entry and financial record-keeping.
• Organizational Skills: Ability to organize and prioritize tasks effectively.
• Communication Skills: Good communication skills to interact with vendors and internal departments.
• Software Proficiency: Proficiency in accounting software and Microsoft Excel.
• Education: A high school diploma is typically required, with an associate's or bachelor's degree in accounting or a related field being preferred by some employers.
• Experience: Previous experience in accounts payable or a similar financial role is often beneficial.

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided
• Work from home

Work Location: In person