People Advisor

About the job

Role Overview

The People Advisor is responsible for implementing various human resources responsibilities and activities in the organization which aims to attract, manage, engage and retain the employees and contribute to the company's success.

Responsibilities

• Assist the Business People Partner and business managers in developing and maintaining an updated filing system of Organization Data such as Tables of Organization, Task Analysis Worksheets and Job Descriptions, updating entries in iHRIS and generating related iHRIS reports. Assist in the development of Job Descriptions, Job Competency Matrix and Job Qualifications when necessary.

• Manage the People Requisition Approval Process ensuring accuracy and completeness of information and supporting documents, as well as monitoring its timely approval.

• Handle talent acquisition activities:

• Hold intake and calibration sessions with Hiring Managers

• Assist in grassroots sourcing. Posting job vacancies on various job platforms including employee referrals and internal candidates bulletin

• Conduct screening interviews for both external and internal candidates to generate a shortlist of top candidates

• Administer pre-employment examinations

• Schedule interviews with Hiring and Next Level Managers

• Oversee the selection process

• Handle pre-boarding of final candidates:

• Obtain pre-employment requirements and compensation information

• Draft the offer calculation and secures approval

• Prepare Job Offer Sheet

• Conduct Job Offers for Staff level employees.

• Ensure accuracy and completeness of data entry of new employee information in iHRIS

• Handles on-boarding of new hires

• Schedule orientation sessions and prepare onboarding itinerary

• Ensure completion of all onboarding tasks in the onboarding checklist

• Prepare employment contract and probationary standards

• Handle check-in with probationary employee and initiates regularization process

• Facilitate documentation and prepare onboarding itinerary for internal transfers

• Supports the Business People Partner in organizational development, change management, employer branding, employee engagement, talent management, performance management and attrition review initiatives.

• Handle learning needs compilation, co-facilitate learning needs analysis, promote learning pathways covering core, technical and leadership capabilities. Assist staff and managers in navigating the learning portal and enrollment to formal training classes and acts as learning secretariat for assigned programs.

• Manage the offboarding approval process ensuring sign off by clearing parties and completeness of information and supporting documents, as well as monitoring its timely approval.

• Lead/assist in holding employee events.

• Support the communication and rollout of People Programs to the business, drives participation or compliance, guides and supports managers, ensuring that program objectives are achieved.

• Under the guidance of the CPO and/or BPP, assume the role of Practice Leader for one or two People Programs by developing conceptual framework, standardizing systems, policies and procedures, collaborating with other BPPs for rollout, monitoring effectiveness, addressing shortfalls and implementing remedial measures, nurturing the program, looking for ways to improve ultimately driving the program to be a best practice

Job Qualifications

• Bachelor's degree in any Business course

• 5 to 7 years as HR Staff/Generalist Position, with experience in different sections of HR

• Proven skills and experience in Talent Acquisition, Employee Relations, Performance Management, Onboarding and Offboarding

• Preferably Certified HR Professional