Secretary/Receptionist

• Answering phone calls, screen and forward calls, providing information, taking messages and scheduling appointments. Makes outgoing call as requested.
• Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destination/s
• Transmits information and control of incoming and outgoing documents/records and endorse it to the addressee using DC log sheet as record
• Records, communicates and distributes documents and records for a particular area and /or location
• Controls and updates documents and records in digital, hard copy or both for a particular area/location in accordance wit the established company procedures.
• Keeping track of all company documents and records through Master-lists . Assits in the document preparation.
• Keeping track of all incoming and outgoing company documents and records for a particular area and/or location through DC Log Sheets. Making sure established Communication Procedure is being followed.
• Management of document codes for a particular area and/or location ie issuance, monitoring and updating of Reference Code Registry.
• Files and maintain company documents and records for a particular area and/or location in accordance to the established Control of Documents and Records Procedure.
• Assist in the document preparation from the company records for a particular area and /or location
• Controls documents and records for a particular area/location in accordance to the established company procedures such as as the following:
• Ensure correspondences, transmittal are properly control with assigned reference code
• Ensure that maintained files are properly labeled, secured and readily identifiable and retrievable at the point of use
• Ensure that all requested documents and records from the Records Room for a particular area/location has approved Document Requested Form. To submit Document Requested Registry
• Ensure that all records for a particular area/location beyond its validity period is properly Archieve/Dispose
• Maintained active files needs to be monitored.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Free parking
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Pasig: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Secretarial/Receptionist or any related works: 1 year (Required)

Willingness to travel:

• 75% (Preferred)

Work Location: In person