CPA- Holding Company Structure

We are seeking an experienced and detail-oriented CPA to manage the full accounting cycle for a multi-entity holding group. This role requires someone who can confidently handle the financial operations of several LLCs under one parent company, ensuring accuracy, compliance, and clear reporting for both entity-level and consolidated financials.

The ideal candidate is highly organized, analytical, and thrives in environments where attention to structure, reconciliation, and intercompany allocations is essential. Experience working within a Holding Group structure that owns multiple LLCs and has HQ-level is a requirement.

Candidates with experience in Fitness Boutique businesses will excel, though we also value similar backgrounds from multi-location service industries (e.g., restaurant groups, hospitality, or other multi-entity operations).

Key ResponsibilitiesFinancial Management & Reconciliation

• Own and manage QuickBooks Online (QBO) for multiple LLCs within a holding company.
• Record and reconcile all bank, credit card, and intercompany transactions across entities.
• Perform monthly balance sheet and loan account reconciliations with full documentation and workpapers.
• Reconcile Stripe transactions and match deposits to Mariana Tek revenue reports.
• Ensure proper allocation of HQ expenses across LLCs and maintain intercompany accuracy.

Reporting & Insights

• Prepare comprehensive Monthly Financial Statement Packages, including:
  • Balance Sheet, Income Statement, and Trailing 12-Month P&L
  • Consolidated (HoldCo) and entity-level (LLC) breakdowns with visual insights for leadership
• Analyze and communicate variances, anomalies, and trends to management.
• Support cash flow reporting, budgeting, and forecasting for both individual entities and consolidated operations.
• Prepare investor reports and financial packages for strategic planning and growth initiatives.

Revenue & Subscription Allocation

• Review and post Mariana Tek revenue reports into QBO.
• Accurately allocate revenue across studios or locations, ensuring consistent accounting treatment.
• Track and categorize income streams including memberships, classes, events, retail, and training programs.

Vendor & Expense Management

• Process vendor payments, track recurring subscriptions, and maintain digital invoice records.
• Monitor expenses, flag anomalies, and identify opportunities for cost optimization.
• Coordinate HQ cost allocations among entities with clear documentation.

Payroll & Contractor Oversight

• Prepare and input payroll via Paychex and QBO, ensuring accuracy and timeliness.
• Manage contractor payments and support 1099 reporting at year-end.
• Ensure payroll and contractor compensation align with company policies and performance metrics.

Special Projects & Compliance

• Support audit requests, tax filings, and external CPA coordination.
• Assist with compliance for licensing, insurance, and sales tax.
• Maintain organized, audit-ready financial documentation across all entities.
• Participate in financial planning for new locations, programs, or pricing models.

Skills & Competencies

• Proficient in QuickBooks Online and Microsoft Excel / Google Sheets.
• Familiarity with Mariana Tek or similar CRM and revenue-tracking systems (strongly preferred).
• Deep understanding of multi-entity accounting, intercompany transactions, and cost allocation.
• Strong analytical, problem-solving, and reconciliation skills.
• Excellent attention to detail and ability to work independently with minimal supervision.
• Strong communication skills—able to explain financial data to non-finance team members.
• Discreet and professional with confidential financial information.
• Adaptable and comfortable working in a fast-paced, entrepreneurial environment.

Experience & Qualifications

• 5+ years of full-charge bookkeeping or accounting experience.
• Demonstrated experience managing books for multiple LLCs under a holding company.
• Proven track record preparing financial statements, reconciliations, and reports for multi-entity businesses.
• Experience with service-based industries—ideally fitness, wellness, or comparable sectors (e.g., restaurant or hospitality groups).
• Prior exposure to intercompany allocations, consolidations, and HQ cost tracking.
• Strong working knowledge of accrual accounting and GAAP principles.

This is a full time job

Up to $10/hr

100% Remote Work

US time zone

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