Admin Specialist

Job description:

For Procurement:

• Creates Purchase Order (PO) for Admin and various requests from other departments.
• Routing of PO's for approval.
• In-charge of batch printing of Petty Cash PO and PO Receiving of Provincial Distribution Centers (DC).
• Assists in canvassing of requested items for purchase and liaise with the Procurement Officer when necessary.
• Ensures that items and documents for dispatch through accredited courier is properly scheduled. Strictly enforces the cut-off time and day.
• Receiving of delivered items and creation of PO-Receiving.
• Monitoring of warranty period of purchased items.
• Ordering, receiving and distribution to DC's of marketing mailers and collaterals.
• Updating of approved budget in shared file upon PO preparation.

For General Services:

• In-charge of SF centralized outbox of documents and sending to DCs.
• Prints out Supplies Requisition from DCs for system-out of Accounting.
• Recording and releasing of found items.
• Arrange refreshments for corporate and departmental meetings.
• Filing and safekeeping of Admin documents and contracts.
• Facilitates special occasion requests from HR – flower request and delivery, etc.
• Loading of pocket wi-fi and broadband sticks.
• Facilitates sale of scrap materials.
• Assists in processing of Fleet Card requests – new, renewal and cancellation
• Ensures that supplies inventory is well maintained including its distribution and disposal.
• Manages administration staff schedule and work plans: Security, Janitors, Helpers and Maintenance.
• Safekeeping of All Non-Life Insurance Policies
• Process request for payment for SF utility billings

Job Type: Full-time

Job Types: Full-time, Fresh graduate

Benefits:

• Company Christmas gift
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Education:

• Bachelor's (Required)

Work Location: In person