Executive Assistant to the CEO

2 weeks ago

Santolan, Philippines Meter Laboratories Inc. Full time

Permit & Compliance Management

Job Summary:

Provide high-level support to the President/CEO, coordinate administrative and regulatory tasks (including permits and compliance), and manage procurement and office operations to ensure smooth organizational function.

Job Responsibility:

Executive Support

  • Provide high-level administrative support to the President/CEO, including calendar management, scheduling, and coordination of meetings.
  • Prepare, proofread, and edit correspondence, memos, reports, presentations, and other documents.
  • Manage and prioritize incoming calls, emails, and communication on behalf of the President/CEO.
  • Assist in preparing agendas, taking minutes, and distributing follow-up action items.
  • Coordinate travel logistics (flights, accommodation, transport) for executives.
  • Conduct research and prepare briefing materials as requested.
  • Maintain strict confidentiality of sensitive information.

Administrative Responsibilities

  • Prepare, process, and renew government and regulatory permits, licenses, and documentation (e.g., business permits, barangay clearances, BIR requirements, SEC, etc.).
  • Track expiration dates and ensure timely submission of renewals and compliance requirements.
  • Coordinate with relevant government offices, agencies, or third-party service providers to secure clearances and certifications.
  • Maintain organized records of all permits, licenses, compliance filings, correspondence, and supporting documents.
  • Monitor and ensure compliance with statutory reporting requirements and deadlines.

Administrative Operations

  • Maintain office systems, procedures, and databases for effective workflow.
  • Manage office supplies, vendor services, facilities, and logistics support.
  • Administer office documentation and retention policies.
  • Support internal departments with administrative requirements when needed.

Job Type: Full-time

Pay: Up to Php40,000.00 per month

Benefits:

  • Company Christmas gift
  • Employee discount
  • Flexible schedule
  • Health insurance
  • Life insurance
  • On-site parking

Work Location: In person

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