Chief of Staff

12 hours ago

Makati City, National Capital Region, Philippines Beep Full time $60,000 - $80,000 per year

Position SummaryThe Chief of Staff to the CEO will provide high-level strategic and administrative support to ensure the CEO can efficiently accomplish key tasks and organizational initiatives on timely manner. This role will serve as a central coordination point between the CEO and various internal departments and Groups, with a focus on handling and coordinating correspondences, including to the company's legal team. The Chief of Staff ensures the seamless flow of information, prioritizes the CEO's agenda, and oversees special projects and initiatives directed by the CEO.Duties & ResponsibilitiesManages and optimizes the CEO's calendar and schedule

Oversees legal activities such as contract review, negotiation, and management to mitigate risks and ensure compliance with organizational policies and regulations

Researches, prioritizes, and follows up on issues or concerns directed to the CEO, including sensitive or confidential matters, determining the most appropriate course of action, referral, or response

Liaises and collaborates with Executive Assistants across the Ayala Group of Companies, the First Pacific Group of Companies, and other external organizations as needed

Responsible in communication and collaboration as a point of contact of the CEO to align on priorities, track key initiatives, and manage strategic objectives

Oversees Board of Directors engagement, including meeting preparation, coordination, and support to ensure effective governance and decision-making

Facilitates the planning and coordination of event logistics, encompassing venue selection, catering arrangements, electronic equipment setup, managing invitations, and monitoring RSVPsOversees the efficient flow of information by preparing and distributing timely and accurate weekly, monthly, and quarterly reports.Lead or assist with the execution of cross-functional projects and initiatives

Handles minor accounting tasks for the CEOProvides ad-hoc support to the Executive Leadership TeamFunctional CompetenciesSelf-motivated and highly organized, who thrives in dynamic environments

Proficiency in reviewing business contracts/proposals

Strong decision-making and problem-solving abilities

Excellent communication and presentation skills

Strong business acumen

High emotional intelligence and interpersonal skills

Education and Work BackgroundBachelor's degree in Business Administration, Business Management, Communications, or Hospitality, Tourism Management, or Law or related field

Work experience as an Executive Assistant, Chief of Staff in Rail or transportation industry, Personal Assistant or similar role for at least three (3) years

High familiarity with MS Office suite and productivity tools

Proven ability to manage multiple priorities in a fast-paced, high-pressure environment

Experience in project management or operations is a strong advantage

Minimum of two (2) working years with Automated Fare Collection System (AFCS), Rail Operations and working with Government work background is a strong advantage

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