Catering Operations

4 days ago

Taytay, Calabarzon, Philippines Ventas Call Center Full time ₱300,000 - ₱450,000 per year

Titan Services Inc. is seeking a highly organized and detail-oriented Catering Operations & Executive Support Virtual Assistant to support one of our valued clients in the catering and food service industry. The role involves assisting with catering operations, administrative tasks, and executive/personal to-do management. The ideal candidate will have strong communication skills, excellent attention to detail, and thrive in a fast-paced entrepreneurial environment.

Key Responsibilities

  • Ordering & Vendor Coordination (5 hrs/wk): Manage vendor communication, place orders, and track supplies.
  • Food Costing (5 hrs/wk): Prepare and update food costing sheets.
  • Invoicing (5 hrs/wk): Create, send, and track invoices.
  • Proposal Quality Assurance (6 hrs/wk): Review catering proposals for accuracy and consistency.
  • Menu Prep for Tastings (2 hrs/wk): Assist in preparing documents and schedules.
  • Sales Pipeline Reporting (4 hrs/wk): Maintain reports and monitor progress.
  • Recipe Digitization (4 hrs/wk): Organize and digitize recipes for internal use.
  • Website Updates (2 hrs/wk): Make basic edits and updates to the company website.
  • Personal To-Do Management (2 hrs/wk): Maintain and prioritize to-do lists, track progress, and set reminders.
  • Email Management (2 hrs/wk): Monitor and organize inboxes, draft and respond to emails.

Qualifications

  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Excel, Google Workspace, and CRM tools.
  • Comfortable using AI tools (e.g., ChatGPT) for workflow optimization.
  • Basic graphic design skills (Canva, Adobe Suite).
  • Website management experience (WordPress, Squarespace, or similar).
  • Ability to manage multiple priorities and work independently.
  • Background in hospitality, food service, or catering (preferred but not required).

Ideal Candidate Traits

  • Highly proactive and solutions-oriented.
  • Thrives in a fast-paced, entrepreneurial environment.
  • Balances creativity with analytical thinking.
  • Discreet and trustworthy with sensitive personal and business information.