Virtual Assistant

2 weeks ago

Tagapo Laguna, Philippines Exceed Digital Solutions Full time

WE ARE HIRING: VIRTUAL ASSISTANT


• ON-SITE / FULL-TIME


• Shift: 9PM - 6AM PH Time


• COMPLETE BENEFITS

Note: This is an on-site job. You must be residing in Santa Rosa, Laguna, or comfortably commuting to this job's location.

The Virtual Assistant's Mission is to learn all aspects of company operations in order to organize and provide support to the General Manager. The Virtual Assistant does this by managing emails, communications, updating job files, in a timely and accurate manner, and by communicating with Sales and Production internally, and with Customers and Insurers externally.

The VA position requires the following knowledge, experience, and skills:

  • High school diploma or equivalent; Associate or Bachelor's degree preferred

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

  • Experience with Google Docs, cloud services, and other technology tools

  • Knowledgeable in technology to communicate via computer, smartphone, or text

  • Highly organized and able to multitask and work well with fast-paced directions and instructions

  • Able to manage time effectively and efficiently

  • Able to organize and manage large amounts of files, tasks, schedules, and information

  • Self-directed and able to work without supervision

  • Excellent english verbal and written communication skills

  • Strong customer service and presentation skills

  • Two years' previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred

The VA position comes with the following responsibilities:

  • Maintain an optimal level of positivity. PMA (Positive Mental Attitude) at all times.

  • Answer and direct phone calls; organize correspondence and answer emails

  • Prepare and organize photo reports and evidence packets

  • Manage social media accounts and replies

  • Handle confidential employer and client information

  • Schedule meetings and arrange employer's calendar; schedule meeting spaces and conference calls

  • Arrange payments for vendors, and job expenses

  • Create purchase orders and track and manage payments

  • Present excellent customer-service skills to customers and clients

  • Manage filing systems, update records, and organize documentation

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