General Accounant

Filinvest Company: Quest Hotel Cebu City

POSITION SUMMARY

The General Accountant ensures that all accounting transactions covering various activities of the hotel are fully, accurately and properly recorded in accordance with policies and procedures, local regulations and general accounting guidelines.

SCOPE AND RESPONSIBILITIES

1. GENERAL ACTIVITIES

1. In the absence of the Chief Accountant, carries out his/her responsibilities.
2. Accommodates any internal, external or statutory audit requests as directed by the Finance Controller.

2. ACCOUNTS PAYABLE

1. Handles long outstanding cheques according to local rules and regulations based on Policies and Procedures.
2. Selects the suppliers to follow the process of supplier reconciliation by sending an outstanding statement for balance confirmation to the suppliers.
3. Ensures that the standard Days Accounts Payable Outstanding (DAPO) is met.

3. LIABILITIES AND PAYMENTS TO CHROMA HOSPITALITY, INC.

1. Verifies the invoice and supporting received for liabilities and payments to Fil‑Archipelago.

4. MONTH END ACTIVITIES

1. Ensures all invoices are received at least two days prior to month end.

2. Maintains a cut‑off date for invoice posting.

3. Maintains a checklist to pass necessary entries for monthly accruals like:

1. Reversal from prior month
2. Credit card commission
3. Travel agency commission
4. Manpower agency accruals
5. Insurance premiums
6. Laundry/dry cleaning accruals
7. Telephone, Internet accruals

4. Posts all the invoices/accruals before the month end closing in the Navision Systems after getting approval from Finance Controller.

5. Closely coordinates for a list of accruals to include back‑up (items and services received and invoice awaited) as provided by all departments for the month end processing.

6. Closely coordinates with engineering department to provide accrual for any Annual Maintenance Contract and work order along with status of open work order vis‑à‑vis percentage work completion.

7. Ensures and controls a list of accrual supported by appropriate back‑up (items received and invoice awaited) to be provided by Receiving department within predefined timelines for purchases made through the System.

8. Checks open cash advances given and ensures proper liquidation has been submitted for recording.

9. Passes necessary entries to take care of prior period corrections.

10. Checks and monitors prepaid accounts.

11. Posts related entries to bank reconciliation after approved by FC.

12. Performs daily bank reconciliation; obtains Bank Statement thru on‑line; ensures amounts are reconciled against GL balances.

13. Reviews zero balance in cash clearing account.

14. Verifies that sub‑ledgers or systems (AP, AR, GL, and Inventory) are in balance with General Ledger.

15. Ensures that Accounts Payable closely coordinates all invoice submission and accrual lists from Receiving Department.

16. Ensures and controls that Engineering provides accruals for utility units meter reading and rate per unit.

17. Ensures that the meter bills are signed by Chief Engineer.

18. Ensures that accrual list for work orders is signed by the Chief Engineer before sending to the AP.

19. Matches telephone accruals as per telephone system report.

20. Ensures that monthly liquidation report for expenses incurred by Sales People are submitted on time.

21. Ensures that all liquidation reports for trips are submitted and provided.

22. Records liabilities for Fil‑Archipelago and Corporate officers reimbursement.

23. Ensures that exchange rate gain or loss on foreign remittance

QUALIFICATIONS

EDUCATIONAL ATTAINMENT

College diploma / Accounting or Business Course

WORK EXPERIENCE

At least 2 years of related work experience

TRAINING ACQUIRED

Excellent computer skills

PMS, Navision or related system

Must be able to prioritize job functions in order to meet deadlines