purchasin officer

4 days ago

Angeles P, Philippines PRI College of Sciences Guaugua Campus Full time ₱300,000 - ₱450,000 per year

Duties & Responsibilities:

  • Managing the whole purchasing process from requisition up to payment, and ensuring everything is properly documented, signed and approved and filed for reference.

  • Identify purchasing needs by checking the inventory and working with various departments/units to understand their requirements.

  • Source for potential suppliers/vendors, assess their capabilities in supplying quality product at a reasonable price.

  • Request and evaluate quotation from at least 3 to 4 suppliers (current and new supplier). Negotiate with vendors to get the best price, payment terms and earliest delivery.

  • Make the recommendation to management based on price, quality (brand), payment terms and delivery time.

  • Once a supplier is approved, request for their business documents (Company Profile, LTO, FDA, TIN, etc.)

  • Preparation of Purchase Order, get it approved and signed by CSR Head before sending it to supplier.

  • Monitor all PO that is out, check for delivery and make sure that the hospital has enough supply to use.

  • Constant search for potential supplier and maintaining a good relationship with them.

  • Maintaining records: Keeping accurate and properly filed purchasing documents (Purchase Order, Receiving Report, Invoice, Delivery Receipts, etc.).

  • Monitor supplier performance: Evaluate their performance based on the quality of the product we purchased from them, delivery time, payment terms and taking appropriate action if needed.

  • Generate and prepare reports of purchasing activities (Inventory Control, Monthly Summary of PO per department/unit, others).

  • Providing technical assistance by offering support to other departments on purchasing-related matters, such as sourcing of supplier/repair service, medicine for pharmacy.

Coordinate with Accounting department regarding payments to supplier.

Job Types: Full-time, Permanent

Benefits:

  • On-site parking
  • Paid training

Ability to commute/relocate:

  • Angeles City 2009 P03: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor's (Preferred)

Experience:

  • Purchasing Officer: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person