Invoicing Clerk

10 hours ago

Cabanatuan City, Central Luzon, Philippines Personal Collection Direct Selling Inc. Full time ₱150,000 - ₱250,000 per year
  • JOB PURPOSE

The Invoicing Clerk is responsible for the processing of dealer's orders promptly through Invoicing in the

system (BMS) and increases the daily Basket Size through cross and upselling.

  • KEY RESPONSIBILITIES
  • Order and Payment Processing and Management
  • Performs order processing in compliance to the standard operating procedures including

requirements for Authority to Purchase (ATP) and Voluntary Surety (VS).

  • Receives and processes payments, and ensures accurate issuance of collection receipt

(CR).

  • Assists in the checking and monitoring of maturing and delinquent accounts.
  • Performs suggesting and upselling to increase basket size
  • Performs processing of Monthly Complementary Products (MCP) for branch employees.
  • Establishes the correct identity of the transacting dealers prior to processing orders.
  • Branch Fund Management
  • Deposits cash collections through assigned payment channels.
  • Manages branch revolving funds and ensures proper and timely liquidation of expenses.
  • Performs end-of-day (EOD) cash count of branch collections and preparation of Daily

Collection Deposit Analysis (DCDA) report.

  • Branch Management
  • Ensures the safety and security of the branch (i.e. CCTV, secured branch access, etc.)
  • Ensures that all items in the Upkeep Governance checklist are fulfilled and in order, and

implements 5S within the branch.

  • Ensures that all branch facilities are well maintained and in good working condition.
  • Ensures the proper filing and safekeeping of branch documents.
  • Resolves branch issues and concerns within the capacity of the GLS Invoicing Clerk.
  • Escalates complex or recurring issues to the immediate superior when necessary.
  • Product Delivery Monitoring and Management
  • Assists in receiving and verifying delivered products as against delivery Stock Transfer

Report (STR).

  • Assists in inspecting the product for damage or breakage.
  • Assists and ensures efficient documentation and filing of received documents.
  • Assists in encoding details of delivery (STR) in the branch system (e.g.PCIS).
  • Inventory Management

○ Conducts timely and quality Daily Cycle Count in the absence of WC.

○ Assists in Wall-to-Wall inventory count.

○ Analyze sources of variance based on the inventory report.

  • Repeat Purchase Order
  • Performs the Repeat Purchase Order (RPO) Heart-to-Heart (H2H) calls.
  • Analyzes maturing accounts to be converted to RPO.
  • Customer Service
  • Observes friendly, respectful, and professional behavior towards dealers.
  • Dealer Management
  • Assists in the registration of the new recruits in the branch system (e.g. BMS)
  • Supports in resolving dealer concerns and issues.
  • Assists in releasing dealer-related reports as needed.

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