Executive Assistant

Overview We are seeking a highly organized, tech-savvy Executive Assistant to support a consultant who manages key leadership roles across three international companies in the growth, finance, operations, and marketing space. The ideal candidate will act as a right hand — managing communication, streamlining workflow, tracking priorities, and ensuring deadlines are met across multiple organizations and time zones. This role requires excellent multitasking skills, strong communication, and the ability to bring structure and calm to a fast-paced, ever-changing environment. You'll help keep projects moving forward, handle administrative tasks, and support both professional and personal organization.
Key Responsibilities Email & Communication Management ● Manage the executive's inboxes (Gmail/HubSpot/Outlook) across multiple companies. ● Draft, organize, and respond to emails on behalf of the executive, maintaining a professional tone and ensuring timely follow-ups. ● Prioritize messages, flag urgent matters, and summarize key action points daily. ● Monitor and respond to Slack and other internal communication channels to reduce information bottlenecks.
Scheduling & Calendar Management ● Coordinate and schedule meetings across multiple time zones (U.S. East Coast, U.S. West Coast, and Europe). ● Proactively block time for deep work and personal commitments to ensure work-life balance. ● Manage invites, reminders, and ensure all meetings are properly documented.
Project & Task Coordination ● Track and follow up on ongoing deliverables across different companies. ● Organize task lists and project updates to ensure "non-urgent but important" items do not fall through the cracks. ● Maintain progress logs, identify blockers, and ensure key stakeholders receive updates as needed. ● Support light project management tasks — ensuring alignment and accountability among different teams.
Operations & System Support ● Assist in setting up and maintaining digital systems (Google Workspace, HubSpot, Orbit, Dropbox, etc.). ● Create and update internal documentation or SOPs for recurring processes. ● Support organization of shared drives, files, and data across companies.
General Executive Assistance ● Perform research, summarize findings, and prepare quick briefs for meetings. ● Support with light personal or administrative tasks as needed. ● Provide daily and weekly recaps of key priorities, meetings, and next steps.
Qualifications ● 3+ years of experience as an Executive Assistant, Operations Assistant, or similar role supporting senior leaders or entrepreneurs. ● Excellent written and verbal communication skills in English (Dutch comprehension is a plus). ● Proficiency with Google Workspace, HubSpot, Dropbox, Orbit, and task management tools. ● Strong organizational and time management skills; able to manage multiple priorities independently. ● Comfortable working across multiple businesses and switching context quickly. ● Strategic thinker who can identify what's urgent vs. important and help the executive stay focused.
Preferred Skills & Tools ● Gmail, HubSpot, Google Drive / Dropbox ● Slack, Zoom, Calendar tools ● Project/task management (ClickUp, Notion, or Asana) ● Basic understanding of CRM tools and business operations workflows ● Dutch language comprehension (nice-to-have, not required)
Ideal Candidate Traits ● Calm, detail-oriented, and thrives in fast-moving environments. ● Proactive problem-solver with excellent judgment and initiative. ● Capable of working independently and building structure with minimal direction. ● Highly reliable, discreet, and able to manage sensitive business information. ● Excited to grow with the role — starting part-time and transitioning to full-time as responsibilities expand. $500 - $700 a month Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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