Executive Secretary

Job Description: Executive Secretary (Directly Reporting to the CEO/President)

The Executive Secretary provides comprehensive administrative and executive support directly to the CEO/President of 621 Foodchow, Three A Food, Manang A's Catering, and Tent King. This role ensures smooth coordination across all companies through efficient communication, organization, and execution of executive tasks.

Key Responsibilities:

• Manage the CEO's schedule, appointments, meetings, and travel arrangements.
• Prepare and organize reports, presentations, and other executive documents with creativity and accuracy.
• Serve as the main liaison between the CEO and department heads across all companies.
• Handle confidential information with professionalism and discretion.
• Draft and manage correspondence, memos, and meeting minutes.
• Coordinate and monitor company projects, directives, and follow-ups.
• Support the CEO in implementing strategic goals and initiatives.
• Ensure smooth flow of communication and collaboration among departments.
• Perform other executive and administrative tasks as may be assigned.

Qualifications:

• Graduate of BS Business Administration, Office Management, or any related field.
• With 2–3 years of experience as an Executive Secretary, Administrative Assistant, or similar role.
• Experienced in handling confidential documents and coordinating with multiple departments.
• Excellent organizational, communication, and time management skills.
• Proficient in MS Office and creative in preparing professional presentations.
• Detail-oriented, proactive, and able to work independently under pressure.
• With a pleasing personality and good interpersonal skills.
• Preferably residing in Silang, Cavite, or nearby areas.