AU Finance Officer

Setup and Location: WFH

Work Schedule: 9:00 AM-6:00 PM (AEST) | 7:00 AM-4:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

Manage all aspects of Client Invoicing & Receivables. Be able to work cohesively with a team, showing initiative and enthusiasm. Provide a high standard of service to our clients ensuring any requests are dealt with in a prompt and efficient manner. Have an understanding and, where relevant, assist in the development of all policy and procedures, as per the guidelines set out in all Company Contracts.

What You'll Do

Leadership & Management

• Learn the core finance roles within the team & have the ability to fill any role within the finance team.
• Assist in developing processes and systems to ensure they are in accordance with operational and compliance needs.
• Business Strategy & Performance
• Work towards streamlining processes with an aim to improving efficiency, utilization and productivity of resources.
• Develop Promapp and instructions for all Finance functions.
• Clean up financial debtor data to enable monthly Statement of Outstandings to Clients.
• Take the lead in managing the Debt Collection procedure & strategy to ensure outstanding invoices are paid when due.

Financial Management

• Reconcile all balance sheet accounts quarterly in line with generally accepted accounting principles.
• Interpretation and understanding of all Contracts and assist in the ensuring of controls and procedures are adhering to contractual & accounting policies.
• Delegated Functions in the EOM Process:
• Work closely with the Finance Manager to provide End of Month financial reports
• Follow up internally with the Operations & Administration teams on any missing information pertaining to EOM,
• Accrue all Revenue & Expenses not recorded for the period,
• All Payroll journals for the month including allocation for Payroll tax.
• Site allocation Journals for the month, Uniforms, IT equipment's etc.
• Oversee data entry accuracy.
• Filing and maintaining of Contract records.
• Compile and update budget figures in the Contract Management System

Quality & Risk Management

• Assist in regular audit processes.
• Creating new Contract on the system with appropriate filing of all documents under Site binder.
• Amending / Terminating Contracts on the system basis Contract Notification Form received from Operations & appropriate filing of these documents.
• Liaising with Clients and the Operations team on Invoicing requirements & Purchase Orders from Clients for jobs that are complete.
• Review any Open Work bills for the period and update the status of the Job.
• Process all Client Invoices for both Contract & Addition works.
• Process all credit Notes for client's basis confirmation received from Operations Manager.
• Assist in the Yearly Price Increase process for Clients based on the Fair Works Commission percentage received.
• Update/ enter to the system the Site Labour Budgets.

Reporting

• Provide Fortnightly Pay reports to Management.
• Uploading weekly Aged Debtors report to SharePoint, highlighting actions taken towards aged debts.
• Reporting of delinquent debtors and advising course of action with reasoning.
• Provide ad-hoc reports on Finance and systems as requested.
• Operational Relationships
• Effective communication with clients and operational team on urgent requests and issues.
• Reporting on operations matters to the Finance Manager.

What You Bring

We're looking for someone who:

• 5+ years' experience in similar role.
• Ability to understand BAS, Payroll tax and other statutory reporting is nice to have.
• Ability to acquire knowledge and develop company processes and policies both internally and externally.
• A solid understanding of contract management and client invoicing.
• A degree in Finance, Accounting or Economics - preferred.
• Australian experience is a must.

Why You'll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

Let's Talk

If you're thinking "this sounds like me"-it probably is. Click apply. We can't wait to meet you.