Procurement and Admin Specialist

2 days ago

Philippines Chubb Full time $80,000 - $120,000 per year
Description

The Procurement and Admin Specialist lead and manage the procurement function, ensuring cost-effective, compliant, and value-driven purchasing for goods and services that support the CBSP's operations. This role ensures alignment with enterprise-wide procurement policies and global/regional sourcing strategies, optimizes supplier performance, and promotes efficiency, transparency, and ethical practices across the procurement lifecycle.

Key Responsibilities

  • Procurement Operations
    • Manage and execute the end-to-end procurement process for local spend categories.
    • Drive timely issuance of purchase orders, ensuring accuracy, policy compliance, and budget alignment.
    • Support regional sourcing initiatives and adapt them to local market conditions.
    • Maintain procurement documentation and system integrity for full audit traceability.
  • Supplier & Stakeholder Management
    • Build and sustain strong relationships with key suppliers to drive performance, innovation, and service quality.
    • Partner with local and regional business units (Finance, Facilities, IT, Claims, HR, Legal, etc.) to anticipate sourcing needs and provide proactive solutions.
    • Conduct periodic supplier evaluations and implement corrective action plans when necessary.
  • Financial & Performance Management
    • Deliver measurable cost savings, cost avoidance, and process improvements.
    • Track and report procurement spend, ensuring accuracy and transparency.
    • Support annual procurement planning, forecasting, and budgeting activities.
  • Governance & Compliance
    • Ensure full adherence to the company's procurement policy, risk management framework, and ethical standards.
    • Support internal and external audits, ensuring timely submission of required documentation.
    • Identify and mitigate potential procurement and supplier risks.
Qualifications
  • 5+ years of experience in procurement or supply chain roles, with at least 2 years in a leadership position.
  • Strong negotiation, analytical, and project management skills.
  • Strong knowledge of procurement best practice (e.g.  local market category regulations, etc) and vendor management)
  • Proficiency in procurement systems (e,g, Coupa, SAP Ariba, etc) and Microsoft Office Suite.
  • Experience in the insurance, financial services, or property management sector is a plus.
  • Excellent communication and interpersonal skills.
  • Effective stakeholder engagement and collaboration
  • Knowledge of contract law, sourcing strategies, and supplier relationship management  best practices.
  • Demonstrated integrity, results orientation, and ability to work independently in a dynamic and global environment.
  • Professional certification (e.g., CIPS, CPSM) preferred.

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