Government RFP Writer

1 day ago

Mandaluyong City, National Capital Region, Philippines Setsail Marketing Full time ₱540,000 - ₱900,000 per year

About Us

We're a B-Corp certified full-service marketing agency based in Vancouver, Canada. We run ROI-driven campaigns for clients across North America, specializing in PPC, SEO, branding, and full-scale content production from our in-house studio. As we scale our business development efforts, we're looking for a detail-oriented RFP Writer to manage high-quality proposal submissions efficiently.

Role Overview

As an RFP Writer, you will be responsible for identifying, drafting, polishing, and submitting proposals in response to RFPs across multiple platforms. You'll leverage AI tools, standardized templates, and CRM systems to ensure timely, compliant, and high-impact submissions. This is a hands-on role that requires strong attention to detail, excellent written communication, and the ability to manage multiple deadlines while maintaining high quality.

Key Responsibilities

  • Search for and identify viable RFPs daily using BidNet and Merx.
  • Apply a quick qualification scorecard to evaluate RFPs based on budget, industry fit, services match, and timelines.
  • Record selected RFPs in HighLevel CRM with deadlines and key notes.
  • Generate draft proposals using ChatGPT and Setsail's template blocks (intro, services, case studies, guarantees).
  • Review and polish AI-generated drafts for clarity, compliance, and alignment with Setsail's positioning.
  • Finalize proposals in PandaDoc, ensuring proper formatting, attachments, and RFP compliance.
  • Submit proposals through appropriate channels (BidNet, Merx, email, or client portals).
  • Track all submissions in CRM and update stages: Identified → Drafting → Submitted → Awaiting Outcome → Won/Lost.
  • Provide daily recap reports in ClickUp Chat, highlighting RFPs identified, submitted, pending outcomes, and any blockers.

Required Skills & Experience

  • 2+ years of experience in RFP writing, proposal management, or business development support.
  • Strong proficiency with proposal software such as PandaDoc or similar tools.
  • Experience with CRMs for pipeline management and deadline tracking.
  • Excellent written English with a keen eye for detail and compliance.
  • Ability to work efficiently under tight deadlines and manage multiple proposals simultaneously.

Nice to Have

  • Experience with North American government or corporate RFPs.
  • Knowledge of SaaS, marketing, or digital services industries.
  • Experience standardizing templates and building scalable proposal processes.

What We Offer

  • Opportunity to work on multiple RFPs across different industries.
  • Clear role ownership: you manage technical delivery while we handle client relationships.
  • Collaborative environment focused on efficiency, quality, and results.
  • Long-term growth potential with a leading Canadian marketing agency.

To apply, please send

  • A brief introduction highlighting your RFP writing experience.
  • 2–3 examples of RFPs you have successfully submitted or won.

Job Type: Full-time

Pay: Php45, Php75,000.00 per month

Benefits:

  • Flexible schedule
  • Flextime
  • Health insurance
  • Work from home

Application Question(s):

  • How many years of hands-on experience do you have in RFP writing, proposal management, or business development support? Please share a brief introduction highlighting your RFP writing experience.
  • Please share 2–3 examples of RFPs you have successfully submitted or won.

Work Location: Remote

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