Assistant Package Manager/Package Manager-MEPFS

REQUIREMENTS:

• BS in Mechanical or Electrical Engineering.
• 3-5 years Work Experience.
• Has field / site experience managing stakeholders.
• Familiarity with Google-based documentations, well-versed with computer based mark-up tools (adobe pdf at min.)
• Average knowledge in project management especially on design, planning and coordination aspects.
• Good leadership and communication skills with strong ability to lead and negotiate.
• Good interpersonal skills and team player with strength in coordination with various parties.
• Good presenter inclusive of good skill in preparation of presentation materials.
• Above average proficiency level of communication (oral and written) and creative thinking skills.
• Knowledgeable in various design phases like conceptualization, schematic, design development, project handover and supervision.
• Self-motivated and driven to succeed with a proactive work approach.
• Solution focused attitude.

JOB DESCRIPTIONS:

Safety and Compliance

• Site safety oversight where necessary and collaboration with the safety management team.
• Ensure workforce safety and compliance with environmental and health standards.
• Review contractor safety policies and address any issues proactively.

Design Management

• Collaborate with design teams early to ensure design completeness, scope clarity, and buildability.
• Maintain and review marked-up plans and documentation to manage updates and scope gaps.
• Design and Construction Coordination meeting attendance and coordination with the design consultants in seeking approvals or clarifications for works to proceed, where needed.
• Maintain and monitor Design Issues Tracker, Design Changes and Design Compliances (statutory obligations review, LGU Compliances, etc.) for the package.

Progress and Quality Control

• Monitor project progress against schedules, critical paths, and milestones.
• Implement progressive checks to maintain quality standards, address non-compliance, and prevent repeated QA issues.
• Assist in Monitoring progress and make adjustments as needed by the Project Lead. Update and Track project forms/ monitoring (Entering data, maintaining databases, and keeping records).
• Manage, organize and coordinate the package contractor/s to execute their work in accordance with program, design documents, specifications and contract payments.

Cost and Procurement Management

• Overall Tracking of Tender Event Schedule, Scope of Works review and recommendation, and Technical Tender Review.
• Ensure Design Compliance on all related scope for the contract package.
• Coordination with Client and QS regarding the compliance on the tender event schedule for the award of the specific package.
• Track and manage changes to the package, monitor contractor claims, and assist in budget recovery efforts.
• Oversee procurement schedules, approvals, and long-lead item tracking to ensure timely deliveries.

On-Site Presence

• Conduct periodic and daily and site visits to inspect conditions, track progress, and address emerging issues.
• Regular site visits including, but not limited to, Client site inspections, offsite inspections, QA/QC inspections, safety inspections and any other inspections where deem necessary.

Documentation, Reporting and Communication

• Assist the Project Lead in attaining the T1's project scope and objectives.
• Maintain trackers for submissions, RFIs, inspections, and changes.
• Manage documentation through electronic systems or manual controls where necessary.
• Prepare meeting agendas and minutes, ensuring all action points are addressed.
• Follow up, remind, notice and provide updates to stakeholders, vendors or suppliers with their assigned tasks and communicating expected deliverables as instructed by the Project Lead to reach the objectives in an effective and efficient manner.
• Use standardized tools and templates for tracking progress, procurement, and quality metrics to align with project KPIs.
• Reporting to Project Lead and performing administrative duties (like typing, formatting, and editing reports, documents, and presentations) as needed.
• Coordination, oversight and management of construction progress, site management, alignment of various contract package interface to Mechanical, Plumbing and Fire Protection Works.
• Collaborate interfacing between other trades like structural, architectural and electrical works from the trade contractors.
• Monitoring contractors daily, weekly and monthly reports and deliverable.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Assistance in managing internal and external correspondence on behalf of the Project Lead.
• Observing best business practices and etiquette.
• Any works or duties related to construction management that may be deemed required.

Risk Identification and Mitigation

• Identify potential risks related to safety, design, scheduling, cost, and quality.
• Develop and implement risk mitigation strategies in collaboration with the project team.
• Maintain a risk register and update it regularly with identified risks, their status, and mitigation measures.
• Communicate risk updates to stakeholders during progress meetings and ensure proactive measures are taken to avoid delays or cost overruns.
• Ensure contingency plans are in place for high-impact risks and monitor their effectiveness.

Handover and Commissioning

• Coordinate witness testing, commissioning documentation, and defect resolution for smooth project handover between project stakeholders.
• Compile as-built documentation and oversee defect walkthroughs to achieve zero defects at practical completion.

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Gym membership
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Work Location: In person

Application Deadline: 08/31/2025

Expected Start Date: 08/25/2025