Procurement Head

• Bachelor's Degree related in Industrial Engineering, Business Administration, Operations Management or Allied Fields
• With at least five (5) years of work experience in procurement, Purchasing, or other relevant fields and/or functions
• Procurement project management skills
• Strategic sourcing skills
• Supplier and Internal clients relationship management skills
• Negotiation and conflict resolution skills
• Proficient in data analysis
• Ability and drive for achieving and surpassing targets against internal or external standards of excellence
• Excellent written and verbal communication skills
• Well-versed in e-procurement or its equivalent and Microsoft Excel

A. Roles and Responsibility:

• Plan, organize, formulate effective procurement strategies, delivers continuous improvement, and supervises the implementation of all procurement processes and activities including purchasing, and contractor management. Ensure that all activities are carried out in accordance with the company's objectives, mission, and vision
• Monitor and evaluate purchasing activities, from [1] Purchase Request (PR), [2] Purchase Order (PO), [3] Acknowledgment of Advanced Notice of delivery (if applicable), [4] Receipt of Goods through Delivery Receipts (DR)
• Manages overseas purchases from sourcing suppliers, researching prices, obtaining quotes, securing approval from ExeCom to deliver items on project sites.
• Manages the strategic sourcing of goods and services and negotiation with key suppliers and contractors to ensure the best possible cost, quality, and lead time offerings.
• Manages vendors and contractor's accreditation, dis-accreditation, and renewal. Ensure that vendors' and contractor's accreditation and performance evaluations are carried out efficiently, objectively, and reported in a timely manner.
• Secures qualifying requirements and conducts accreditation pre-screening and due diligence activities and evaluation. Get technical input from Engineering (for construction-related contractors) or other departments (for other related inputs) for the purpose of determining the vendors' and contractors' capabilities in delivering quality goods and services.
• Manages invitations to bid and documents. Solicit bid quotations from duly accredited project contractors through sealed bidding and submit the same to the Executive Committee (ExeCom) for review and approval.
• Manages service contracts on behalf of the company. Monitor compliance with contracts and resolve discrepancies if any;
• Manages relationships and strategic partnerships with key suppliers and contractors to increase their participation and loyalty.
• Leads the development of annual and monthly Material / Supplies Demand Projection for the company's construction projects, office supplies, and cleaning supplies to enable to plan the stock levels and support the Finance in generating a more accurate calculation of budget and taking various business decisions.
• Monitor the market supply and trends such as material price increases, shortages, changes in suppliers; and interpreting the impact of these trends on company strategies.
• Work closely with Operations particularly with the Planning and Research Development in locating substitute materials and providing value-added services to the company by constantly striving to find new and better products; and developing contingency plans to sustain continuity of supply in the face of unexpected disruption to the operations.
• Coordinate with the Operations Technical Team in conducting periodic training to staff members to be knowledgeable about standard item lists, product quality requirements, how to determine when products are unacceptable, and what actions to take when quality standards are not met.
• Attend trade shows, conferences, and meetings to stay abreast of the new product offered by the vendor and inform the Operations Department about it.
• Protect the company against unfair or unethical trade practices and unrealistic or exorbitant price increases and provides options for necessary changes, if needed.
• Responsible for ensuring records are maintained and procurements are documented from origination through completion.
• Keep track of procurement-related records of quality issues and delivery performances of all accredited suppliers and contractors.
• Ensure an accurate and timely submission of all Procurement related reports. Investigate any issues, conduct corrective action to solve the problem, and plans and implements its preventive action to ensure continuous improvement.
• • Weekly reports of outstanding Purchase Orders (PO) and late material delivery
• -Monthly Canvassing Comparison and Top Materials Price Adjustment Report
• -Monthly report of all related quality issues
• -Monthly submission of Procurement and Purchasing Metrics or Key Performance Indicator (KPI) to aid in understanding the current status, areas of improvement, and efficiencies of plans and actions taken.
• -Mid-Year and Annual Suppliers and Contractors Performance Rating and Analysis Report
• Submits other reports and performs other duties as assigned by ExeCom.

B. Other Duties:

• Provide strong leadership and direction and keep performance improvement under review and ensure that performance targets are met.
• Lead, motivate, coach, and develop people to work as a team and improve their skills level.
• Lead the Procurement Department in setting up a problem-solving team by creating a more accurate visual or log of all errors and any purchasing issues and non-compliances to the established Procurement and Purchasing Policies and Procedures for the purpose of providing reference in developing roadmaps for excellence.
• Participate in the management committee meetings, unit meetings, in-house training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions and increase operational competency and workforce productivity within the Procurement Department.
• Lead the development, management, and updating of procurement and materials management policies, procedures, and systems to support tendering contracts management, spend analytics, and supplier performance management
• Provide assistance to the team members with the workload during periods of high volume or absence due to holidays or sickness.
• Protect the company's value by keeping company records and files confidential.
• Develops and implements strategies for procuring, storing, and distributing goods or services and maintaining stock levels
• Assesses total costs of company purchases.
• Identifies and researches potential new suppliers

Job Types: Full-time, Permanent

Benefits:

• Company events
• Free parking
• Fuel discount
• Pay raise
• Promotion to permanent employee
• Transportation service provided
• Work from home

Work Location: In person