Outbound Liaison

Under the supervision of the Head of the International Mobility Section, the

Outbound Liaison oversees the compliance of outbound students, academics, and

professionals with relevant Philippine laws and policies, immigration requirements of

the destination country, and the University protocols and policies.

I. Compliance Management Support

• Keeps an updated log of relevant laws, policies, protocols, and regulatory requirements related to the outbound mobility of University personnel and students.
• Liaises with relevant government and regulatory agencies to ensure accurate, current information on outbound mobility.
• Coordinates with University departments to secure the necessary documentation for outbound permits and endorsements.
• Prepares and disseminates advisories on permit and endorsement processing requirements and schedules, targeting outbound students, faculty, and professionals.
• Issues timely advisories regarding changes in regulations and procedures affecting outbound mobility.
• Provides guidance to individual outbound personnel on specific permit requirements and timelines.
• Develops a system to monitor the processing of endorsement applications submitted to the OAVP-UPI.
• Ensures all documents for outbound processing are complete, organized, and submitted on time.
• Submits compliance requirements for outbound international off-campus activities to regulatory agencies and monitors the progress of applications until final clearance.
• Addresses issues that may arise during submissions to relevant agencies.

II. Reports and Documentation Support

• Ensures proper and timely transmission of international mobility-related data to appropriate offices.
• Prepares and submits reports in compliance with the requirements of regulatory bodies, covering the outbound mobility of students, faculty, staff, and professionals.
• Collects, analyzes, and presents data related to endorsement requests, processing, and outcomes.
• Prepares reports on demand and supply trends for endorsement processing, including visa requirements, turnaround times, and success rates.
• Regularly updates the Section Head on the status of outbound endorsement applications.
• Provides data-driven recommendations to improve how University offices manage international mobility needs, in coordination with other UPI sections.

III. Section Management Support

• Assists and responds to inquiries of visitors and callers, referring them to the appropriate units as needed.
• Helps develop internal processes and protocols to improve efficiency in handling outbound mobility compliance.
• Prepares or secures necessary documents, materials, and data for the Section Head and AVP UPI, including summarizing when appropriate.
• Manages the collection, sorting, and routing of letters, correspondence, and records across units.
• Drafts standard communications and reports, including meeting minutes, as required.
• Monitors global internationalization trends and developments, providing insights to help the University adapt and respond effectively.
• Tracks relevant announcements and updates from international and local government agencies, especially partner institutions.
• Supports logistical, administrative, and resource requirements of the Section's programs and activities.
• Documents all meetings, events, and initiatives of the Section and Office, as needed.
• Provides support during peak periods and contributes to major University events and committee work.

IV. Other Duties: Performs other University-related tasks as assigned by the Immediate Supervisor or authorized representative.

Knowledge, Skills and Abilities:

● Excellent interpersonal, written, and oral communication skills

● High level of integrity

● Proficiency in in Microsoft applications

● Good attention to details

● Excellent time management and task prioritization

● Knowledge of Philippine visa processing, an advantage

Education and Experience Requirements:

● Bachelor's Degree

● Two (2) years of relevant work experience preferred; visa-related work an advantage.

Stakeholder Relationship

● Works closely with the various University departments.

● Works closely with the different government agencies: the Commission on Higher

Education (CHED), the Bureau of Immigration (BI), the Department of Foreign

Affairs, and the diplomatic corps in the Philippines.

● Coordination with the different stakeholders to ensure all international students,

teaching, and non-teaching staff have the necessary government permits and visas.

Laws and Regulations

• Laws on student mobility and immigration

• Policies of the DOJ-BI, CHED, DFA, etc

• Data Privacy Act

• University policies

Fiscal Responsibilities

• Responsible for requesting cash advances and liquidation of all visa related

processes.