Note: Must be willing to work from Monday to Saturday

POSITION OVERVIEW

The Warehouse Officer is responsible for safe and efficient management of the storage facilities. This role is responsible for the day-to-day operation of the warehouse, ensuring an efficient warehouse operation in achieving business targets. This role is responsible in handling physical inventory and warehouse management: receiving, sorting, taking inventory, verifying stocks condition, and identifying damaged goods, keeping records, distribution of stocks availability. The employee is responsible to oversee the efficient receipt, storage, and dispatch of finished products; to ensure productivity targets are achieved and that all warehouse processes are running smoothly and promptly.

KEY RESPONSIBILITIES

(The listed duties and responsibilities include but are not limited to the following key areas and performance indicators

1.     WAREHOUSE MANAGEMENT AND INVENTORY CONTROL

Maintains inventory and supplies by receiving, storing, and delivering items

Configures warehouses to have formal storage locations that identify the row, rack section, level, and shelf location, typically with a location barcode or label.

Inspects product load for accuracy and safely move it around the warehouse or facility to ensure timely and complete delivery

Performs daily inventory checking, stocks monitoring concerning availability and keeps products to be delivered in good condition

Monitors inventory status of the finished goods daily, such as critical stocks and the movements of stocks

Monitors inventory levels and reconciles physical inventories with records

Assists with inventory accuracy by cross checking products and informing management of any discrepancies

Monitors and maintains accurate inventory count and helps prepare inventory report per month

Check all outgoing stocks to ensure that they are in good condition and make sure that all documents are accurately signed for proper documentation

Lead special projects critical to warehouse support functions

Performs stock alignments as necessary to improve inventory performance and accuracy

Stores the products in proper places in warehouse

Loads or unloads materials onto or off of pallets skids or lifting device

Establish and ensures that policies, KPIs, monitoring, reporting systems and procedures are followed

2.     INVENTORY AND ORDER MANAGEMENT

Performs monthly forecasting with Local Sales

Preparation and processing of orders in coordination with Billing, Logistics, and Sales Department

Analysis of inventory level and consumption

Monitors processes for accuracy and efficiency

Preparation of shipping documents: prepare commercial invoice, packing list and bill of lading

Reports inbound and shipped orders to appropriate stakeholders and 3PL dispatcher

Develop initiatives and reporting to reduce slow moving inventories and to improve turns of problematic SKUs

Monitors and records inventory transfer transactions from (warehouse) to (warehouse)

3.     WAREHOUSE INVENTORY AND STORAGE

Conducts daily cycle count for finished goods inventory and ensure to update the inventory monitoring file

Monitors and submits regular report on FG aging. Near to expiration products should be reported immediately.

Monitors FG condition during the conduct of the physical daily count

Ensures that all incoming FG are correct in type and quantity for an accurate warehouse inventory

Mindful of giving feedback on any discrepancies in FG receiving

Ensures that all FG movements in the warehouse are properly documented

Conducts weekly recon of FG inventory physical vs system

Ensures first in first out inventory for FG stocks

Ensures finished goods storage are within SCPA warehousing standards

Daily scheduling of warehouse personnel to ensure proper staffing in order to meet warehouse targets

4.     WORKPLACE SAFETY

Maintains a safe work environment/warehouse and ensures that all company safety procedures are followed and are in line with OSH guidelines

Maintains clean work environment by keeping shelves, pallet area, and workstations neat, upholding clean supply area in compliance with procedures, rules, and regulations of SCPA

Cleans up and disposes of scrap bracing, cardboard, and strapping and place in proper containers or designated areas

5.     PEOPLE LEADERSHIP

Effectively communicate with the team on a regular basis to make them aware of their priorities, targets and operational requirements/tasks

Creates plan work schedules and assign duties to maintain adequate staff for effective performance of activities and response to fluctuating workloads

Report progress updates, key achievements and any concerns to the Manager

ORGANIZATIONAL RELATIONSHIPS

The effective performance of the position requires that harmonious and productive working relationships are developed and maintained throughout different department and across the professional and administrative structure of the Company, and with external stakeholders. This position's internal rapport should include: Billing, Logistics, Production, Marketing, Sales, and Accounting.