Bookkeeper

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, were committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

We are seeking a dedicated Bookkeeper to join our team. The Bookkeeper will play a crucial role in maintaining accurate financial records, processing transactions, and ensuring compliance with accounting standards. The ideal candidate has strong attention to detail, excellent organizational skills, and a commitment to maintaining financial integrity.

Benefits:

• Competitive salary
• Strong support system
• Health benefit ($30/month)
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• Internet Allowance ($25/month)
  

Key Responsibilities:

Accounts Payable & Purchasing Flow

• Process 2030 purchase orders per day: match POs, bills, and receipts; maintain accurate three-way match where applicable.
• Enter and approve bills in ; manage payment runs and vendor terms; resolve discrepancies quickly.
• Maintain vendor records, W-9s, and 1099 support accurately and up-to-date

Accounts Receivable & Cash Application

• Generate and send invoices; post ACH/check receipts; apply payments and maintain up-to-date aging.
• Run soft collections: send friendly reminders, statements, and follow-ups; escalate when appropriate.

Payroll Processing & Support

• Process payroll accurately and on time, ensuring compliance with applicable regulations.
• Maintain accurate employee payment records and related documentation.

General Ledger & Month-End Close

• Daily QBO upkeep: bank/credit card reconciliations, accruals/deferrals, prepaid and fixed-asset schedules.
• Complete month-end close and deliver timely financials (P&L, Balance Sheet, Cash Flow) with tie-outs and supporting documentation.

Financial Reporting & Variance Analysis

• Build reliable reporting that compares month-over-month and vs. trend.
• Flag anomalies (e.g., utilities, COGS, overhead) with concise what/why/so-what notes and suggested next steps.

Payroll/Benefits Coordination

• Coordinate with ADP for payroll inputs; upload required reports to the 401(k) portal.

Process Improvement & Enablement

• Document workflows; reduce manual touches; leverage automation and AI where safe and effective.
• Partner on future ERP accounting enablement/migration once core responsibilities are stable.

Adhoc Responsibilities

• Support finance-related requests from leadership, including ad hoc reporting or analysis.
• Assist with audits, tax filings, and regulatory compliance as needed.
• Support cross-departmental projects requiring accounting or process insights.
• Any other finance or operational tasks as assigned to ensure smooth business operations,

Tools to be used:

• QuickBooks Online (QBO)
• Banking portals/credit cards
• ADP (coordination; inputs mostly automated)
• 401(k) provider portal
• Excel/Sheets; basic BI/reporting preferred

Requirements & Qualifications:

• 2- 3+ years in bookkeeping/staff accounting with high-volume AP/AR (manufacturing/distribution experience a plus).
• Confident in QBO + ; strong, accurate reconciliations and month-end closes.
• High attention to detail, ownership mindset, and reliable follow-through.
• Comfortable prioritizing in a fast-moving purchasing environment (e.g., multiple daily component orders).
• Able to translate numbers into actionable insights (clear variance commentary).
• Process-minded: you document, simplify, and automate where sensible.
• Professional, responsive communication; able to work Central Time hours.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the countrys equivalent), is required before onboarding.

Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST).

Pay: $800 + $55 Allowance per month

About Us:
MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we're committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

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