Document Controller

3 days ago

Manila, National Capital Region, Philippines PUERTO PRIMERA INCORPORATED Full time

Qualifications

  • Bachelor's degree in Engineering, Industrial Management, Business Administration, or related field.
  • ISO 9001:2015 and ISO 14001:2015 training or certification is highly preferred.

Experience Requirements

  • Minimum 2–3 years of experience as a Document Controller in an engineering, construction, industrial, or port-related environment.
  • Practical experience handling ISO 9001 and ISO 14001 documentation.
  • Experience supporting ISO internal and external audits.
  • Exposure to engineering drawings, maintenance documentation, and technical records is an advantage.

Skills & Competencies

  • Excellent organizational and document tracking skills.
  • High attention to detail and accuracy.
  • Effective communication skills for coordination with site and office personnel.
  • Proficient in MS Word, Excel, and document control systems (manual or electronic).

· Ability to work independently in a small organization and manage multiple priorities

Key Responsibilities

Document & Record Control

  • Establish, implement, and maintain document control procedures in compliance with ISO 9001 and ISO 14001 requirements.
  • Manage the creation, review, approval, issuance, revision, and withdrawal of controlled documents.
  • Ensure only the latest approved versions of documents are available at points of use.
  • Maintain a master list/register of controlled documents and records.
  • Control external documents (e.g., standards, client requirements, regulatory documents) and ensure current versions are available.

Records Management

  • Ensure proper filing, archiving, retention, protection, retrieval, and disposal of records in line with retention policies.
  • Monitor compliance with document retention and disposal schedules.

Audit & Certification Support

  • Prepare and organize documents and records for internal audits, external audits, and ISO certification/surveillance audits.
  • Coordinate with department heads during audits to retrieve and explain documented information.
  • Track document-related audit findings and support timely closure.

Coordination & Communication

  • Coordinate closely with engineers, supervisors, and site personnel to ensure documents reflect actual port equipment practices.
  • Coordinate with process owners, department heads, and system users for document updates and revisions.
  • Provide guidance and training to employees on document control procedures.
  • Communicate document changes and ensure acknowledgment by relevant personnel.

Continuous Improvement

  • Monitor effectiveness of document control processes and recommend improvements.
  • Support management reviews by providing updated documented information and records.
  • Assist in risk-based thinking by ensuring documentation supports operational and environmental controls.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

  • Staff meals provided

Work Location: In person

  • Document Controller

    7 days ago

    Manila, National Capital Region, Philippines Offshored Full time

    We are seeking a proactive and detail-oriented Document Controller to support our construction projects by managing documentation workflows, reviewing technical drawings, and contributing to the development of company-wide document control systems. This role will evolve through multiple stages, offering growth into broader responsibilities including ISO...

  • Document Controller

    1 week ago

    Manila, National Capital Region, Philippines Eram Talent Full time

    A leading Talent Acquisition Company is looking for a qualified Document Controller who is Aconex Certified to join our dynamic team. This role is critical in managing and maintaining all document-related processes within our projects, ensuring that documentation is organized, up-to-date, and compliant with industry standards. You will work closely with...

  • Document Controller

    1 week ago

    Manila, National Capital Region, Philippines Eram Talent Full time

    We are currently seeking a Document Controller to join our team in Saudi Arabia. As a Document Controller, you will play a crucial role in maintaining and organizing company documents in compliance with industry standards and regulations. In this role, you will be responsible for document control processes and procedures, ensuring that all documentation is...

  • Document Control

    2 weeks ago

    Manila, National Capital Region, Philippines Bureau Veritas Full time

    Overview: Join Bureau Veritas, a global leader in testing, inspection, and certification services.We are seeking a detail-oriented and organized Document Control / Technical Assistant to join our hotel project team. This role is critical in ensuring all project documentation, technical specifications, and compliance records are properly managed, organized,...

  • Document Controller

    2 weeks ago

    Manila, National Capital Region, Philippines Cundall Full time

    The TeamWe are an award winning global consultancy and have been named Building's Engineering Consultant of the Year in 2024, 2022 and 2021. We are at the forefront of the industry, priding ourselves on our exemplary track record of designing innovative and sustainable projects.Sustainability runs through everything we do at Cundall, and our people are...

  • Document Controller

    2 weeks ago

    Manila, National Capital Region, Philippines Cundall Full time

    The TeamWe are an award winning global consultancy and have been named Building's Engineering Consultant of the Year in 2024, 2022 and 2021. We are at the forefront of the industry, priding ourselves on our exemplary track record of designing innovative and sustainable projects.Sustainability runs through everything we do at Cundall, and our people are...

  • Document Controller

    21 hours ago

    Manila, National Capital Region, Philippines Ever Bilena Cosmetics Inc. Full time

    Graduate of Pharmacy or any related coursesHad proven 2 years of experience in document controlHas strong understanding of regulatory requirements and quality standardsFamiliarity with product development processes and documentation within the industry is an advantageWith strong organizational skills and attention to detail

  • Document Controller

    1 week ago

    Manila, National Capital Region, Philippines LEAD TECH INDUSTRIAL SOLUTIONS CORPORATION Full time

    Maintain, manage and monitor all company documents.Ensure all documentation complies with company and construction industry regulations.Control the retrieval of documents.Receive and process Requests for Information (RFIs) from employees or clients.Manage the processes around documentation within the organization.Maintain confidentiality around sensitive...

  • Project Document Controller

    2 weeks ago

    Manila, National Capital Region, Philippines AboitizPower Full time

    Position Summary:The Project Document Controller is responsible for leading the management and maintenance of documentation during Project Execution until handover. This includes implementing the Project's Information Management Plan; Operation of Process and Tools to allow free flow, retrieval, and storage of Information; and status reporting. The position...

  • Document Control Specialist

    1 week ago

    Manila, National Capital Region, Philippines Newborn Food Productsorporated Full time

    Company Description Established in the 1950's, our company, Newborn Food Products, Inc. has always been consistent in living up to the expectations of the Filipino Market. Having been able to provide our loyal consumers with premium products, we are proud to be greatly recognized as one of the pioneers in the food manufacturing industry.  It's really...