Billing Accounts and Bookkeeping Assistant
5 days ago
Looking for Philippines-based candidates
Job Role: Billing Accounts and Bookkeeping Assistant
Compensation range: $2000 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is:
The client is a modern, boutique law firm based in Melbourne dedicated to making legal services simple, transparent, and cost-effective.
Role Overview:
We are seeking a detail-oriented Billing, Accounts & Bookkeeping Assistant - ideally with experience in Australian legal billing - to manage accounts receivable, monthly billing cycles, and essential bookkeeping tasks for a Victorian law practice. This is a virtual role, suitable for someone who is proactive, organised, and comfortable liaising with legal team members to ensure accuracy in all billing activities.
Key Responsibilities:
- Maintain billing across all active legal matters and ensure all entries are up-to-date.
- Issue invoices through Smokeball or prepare draft invoices for solicitor review.
- Apply the appropriate Victorian, Federal, and Family Law Court scales when needed (nice to have, but not essential).
- Manage cost disclosure requirements, both at the commencement of new matters and when thresholds are reached.
- Assist with trust account transaction entries under supervision.
- Review, assign, and reconcile emails to the correct matters
- Cross-check billing with the legal team to verify accuracy and confirm matter completion.
- Support the goal of maintaining a consistent monthly billing cycle for all clients.
- Provide general administrative assistance as required
- Potentially handle additional bookkeeping responsibilities
Required Skills and Qualifications:
- Experience in Billing Accounts and Bookkeeping Assistant (at least 2 years)
- Strong attention to detail and accuracy.
- Excellent proficiency in Microsoft Outlook (critical for managing and assigning emails).
- Ability to work independently, meet deadlines, and coordinate with a remote team.
Preferred (but not mandatory):
- Experience with Australian legal billing processes.
- Familiarity with Smokeball or similar legal practice management systems.
- Understanding of legal cost scales in Victoria and Federal jurisdictions.
- Basic bookkeeping knowledge or experience.
Training will be provided for candidates who possess strong organisational skills and a willingness to learn. This is not overly complex work for the right person with the right mindset.
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")
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