Admin Assistant

3 days ago

Ayala Alabang, National Capital Region, Philippines ADEC Innovations Full time

Under the supervision of the AM, the Project Coordinator is responsible for supporting project management efforts and administrative support to the Executive Office through efficient organization of tasks, stakeholder engagement, and adherence to project timelines.

DUTIES & RESPONSIBILITIES:

  • Assists the Executive Office team in planning, execution, and successful delivery of projects.
  • Ensures timely payment of monthly and annual Club Membership dues.
  • Accurately records all credit card transactions made by the Executive Assistant (EA) and Assistant Manager (AM) in a timely manner.
  • Monitors all credit card bank alerts and reconciles them with recorded transactions to ensure accuracy.
  • Reviews of liquidation and reimbursement reports submitted to the Executive Office prior to forwarding them to the Accounting Specialist (AS) for verification.
  • Oversees administrative functions for the Executive Office, including office maintenance, supply inventory, courier services, and management of membership subscriptions.
  • Provides high-level administrative assistance to other departments as needed.
  • Administers personal staff payroll and ensures compliance with statutory government requirements.
  • Tracks progress of ongoing initiatives and maintains up-to-date status reports.
  • Performs other duties and responsibilities as may be assigned from time to time.
  • Maintains strict confidentiality of all companies and departmental information.
  • Protects and keeps company/department information in strict confidence.
  • Ensures compliance to company rules and regulations

JOB REQUIREMENTS:

  • Graduate of BS/BA in Business Management or other related courses
  • Minimum of 3 years of relevant experience in project management within the BPO industry or other fast-paced work environments.
  • Willing to conduct site visits and field work as part of project monitoring and implementation.
  • Strong organizational and coordination skills with the ability to manage multiple tasks, timelines, and stakeholders.
  • Excellent communication and interpersonal skills.

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Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Paid training
  • Promotion to permanent employee

Ability to commute/relocate:

  • Muntinlupa: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Bachelor's (Required)

Experience:

  • Property Management: 3 years (Required)
  • BPO: 2 years (Required)

Work Location: In person

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