AU BOOKKEEPER

About the Role

We are seeking a detail-oriented and highly organised Bookkeeper and office organizer to join the team of our Australian-based client.

This role will be responsible for managing day-to-day financial transactions, focusing heavily on data entry, reconciliation, and matching supplier costs to specific customer jobs.

Accuracy and a strong understanding of bookkeeping principles are key. This position will primarily focus on bookkeeping with a small amount of admin work involved. They will also support the 3 key managers in day-to-day administration.

Key Responsibilities for Bookkeeping

• Record and categorise all financial transactions including income, expenses, and supplier invoices
• Match supplier invoices to customer jobs (e.g., allocating one invoice to multiple customer orders)
• Check, approve, edit and send client invoices
• Maintain accurate records of job-related costs for internal reporting
• Reconcile accounts payable and accounts receivable
• Ensure timely entry of bills and payments – weekly supplier payments as well as Ad Hoc time critical payment setup
• Check payroll and adjust pay rates according to changes in awards, manage reimbursements for staff
• Monitor calendar of payments (including BAS and Super payments, Credit Card Payments, Insurances)
• Assist in preparing financial reports or summaries as required
• Liaise with internal stakeholders to clarify transaction details
• Support general administrative or operational tasks, as required, to fill full-time hours
• Manage cashflow between bank accounts
• Help setup international payments
• Provide profitability reporting on products and segments (monthly management report extracted from syft and Xero)

Skills & Experience Required

• Proven experience in a bookkeeping role (2+ years preferred)
• Strong attention to detail and accuracy
• Comfortable with data matching and job-level reconciliation
• Proficient with Xero, ideally with experience with Hubspot (CRM), Sumday (carbon reporting), Syft (financial reporting)
• Strong organisational and time-management skills
• Excellent communication skills
• Ability to work independently and manage priorities

Desirable

• Experience working in Custom Apparel and promotional products industry, not a must, but a PLUS
• Familiarity with Australian bookkeeping practices
• Previous experience supporting admin or Executive Assistant tasks is a bonus

Key Responsibilities for Admin

• Email and Communication Filtering: Regularly check and prioritize incoming communications and sorts as required so management have a clear actionable list
• Meeting Coordination: Schedule and organize meetings including a clear agenda on all meetings. Ensure that deliverables are sent post meeting and are followed up on.
• Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments – adhering to managements ideal week balance.
• Office Admin: Support day-to-day management of business example tasks include monitoring and approving leave and updating team rosters,

Future State/Extra tasks if required

• Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
• Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability.
• Project Tracking:Stay informed about key business projects and deadlines to advise and update management as needed
• Time Management: Continuously look for ways to make the management teams life more efficient.
• Problem-Solving: Anticipate and address potential issues before they reach management. Helping to provide approvals, filter and solve problems.

Benefits:

Mon - Fri (7am to 4pm)

Fixed weekends off

HMO and dental benefits

Government Mandated benefits

5-year service incentive/reward

Fri-Yay and Birthday Treats