Branch Accounting Specialist

What we offer

• Free Medical insurance including dependents (upon regularization)
• Life insurance (upon regularization)
• Paid Sick Leave convertible to cash & Vacation Leave upon regularization
• Longevity pay
• Employee Engagement activities
• Birthday Token
• Employee discount (10%) on all Sunpride outlet stores
• Rice subsidy and Emergency Leave upon regularization

JOB SUMMARY

The Branch Accounting Specialist is responsible for maintaining financial accuracy and efficiency within the branch.

The core duties include customer accounts reconciliation, customer payments and deductions processing, management of revolving funds for operational expenses, tracking and recording branch expenditures, and supporting various administrative functions. Attention to detail, proficiency in accounting software, and excellent organizational skills are crucial to ensuring that financial transactions are recorded accurately; and administrative tasks are executed smoothly, contributing to the overall operational effectiveness of the branch

REVOLVING FUNDS MANAGEMENT

• Monitor and manage the disbursement and replenishment of revolving funds for branch expenses, ensuring adherence to budgetary limits and operational needs.
• Maintain accurate records of fund transactions and ensure proper documentation of expenditures, facilitating transparent financial reporting and accountability.
• Prepare periodic reports summarizing revolving fund activities for review by management, providing insights into fund utilization and financial health.

CUSTOMER PAYMENT & DEDUCTIONS PROCESSING

• Record customer payments and deductions accurately in the accounting system.
• Ensure all transactions are properly documented to maintain financial integrity and clarity.
• Encode the detailed SKU composition and specific quality issues of customer: From the customer RTVs, create Return Sales Orders and populate with the detailed SKU returned as well as the probable return reasons.
• Investigate and resolve discrepancies in customer accounts related to collections and deductions promptly to maintain positive customer relationships and accurate financial records.
• Provide regular updates to management on outstanding receivables and aging reports, enabling proactive measures to address overdue payments and improve cash flow.

INVOICE & BRANCH EXPENSE VERIFICATION

• Record and classify all branch expenses accurately according to company policies and accounting standards, ensuring financial statements reflect true expenditure.
• Reconcile branch expense accounts monthly to identify discrepancies and ensure completeness of financial records, supporting informed decision-making.
• Analyze trends in branch expenses, identifying cost-saving opportunities and budget optimization strategies to enhance operational efficiency.

INVENTORY PHYSICAL COUNT

• Conduct regular physical inventory counts: Perform scheduled counts to verify physical inventory matches system records.
• Together with branch warehouse personnel, investigate discrepancies: Investigate and resolve any discrepancies found during inventory counting processes.

CUSTOMER DEPOSITS HANDLING

• Customer Check Deposits Processing: Receive and verify customer checks from sales personnel acting as collection agents. Prepare and deposit checks promptly at designated financial institutions to minimize float and ensure timely funds availability.
• Cash Collection Handling: Receive cash collections from route distribution trucks, ensuring proper documentation and security protocols.
• Cash Collection Verification: Count and verify cash received against sales and inventory records from route distribution selling, reconciling any discrepancies immediately.
• Daily Reconciliation and Reporting: Identify and investigate any discrepancies or irregularities in deposits or cash collections, taking corrective actions as necessary and escalating issues as appropriate.

ADMINISTRATIVE SUPPORT, COMPLIANCE, & OVERSIGHT

• Maintain records of fixed assets and ensure compliance with depreciation policies, safeguarding asset integrity and financial reporting accuracy
• Function as the representative of Human Resources in terms of acting as the Safety Officer, ensuring compliance in safety regulations and reportorial requirements
• Liaise with Compliance Division in ensuring that the branch adheres with all regulatory requirements in terms of business permits, tax regulations, and other compliances
• Together with the Branch Manager, ensure that all company policies and procedures are adhered, especially those that relates to Financial Policies.

JOB QUALIFICATIONS

• Degree in Accounting, Finance, or a related field.
• Minimum 1 year of experience in General Accounting.
• Strong knowledge of general accounting and branch operations.
• Intermediate proficiency in SAP is an advantage. - Problem-solving skills to identify issues and propose solutions.
• Effective communication skills for stakeholder engagement.
• Understanding of business operations and market factors for financial analysis.
• Adaptability to changing priorities while maintaining quality in analysis and reporting.
• Collaboration skills to work with branch personnel for financial objectives.
• Strong organizational skills for managing multiple tasks and deadlines.
• Commitment to continuous learning and staying updated with industry trends.
• High motivation, integrity, and a willingness to work hard to achieve goals.