Accounts Payable Clerk

21 hours ago

Taguig, National Capital Region, Philippines Satellite Office Full time ₱400,000 - ₱600,000 per year

Accounts Payable Clerk – Duties and Responsibilities

Invoice Processing

  • Receive supplier invoices via and verify their appearance in DocuSmart.
  • Review invoices to ensure they meet ATO tax requirements before processing.
  • Delete non-compliant invoices and request corrected versions from vendors.
  • Code and route invoices for approval according to internal approval limits.
  • Monitor invoice approval status in DocuSmart and follow up as needed.

Vendor Communication

  • Respond to vendor queries received via in a timely and professional manner.
  • Request missing invoices or credit notes from vendors as needed.
  • Notify vendors of disputed invoices or delays in payment processing.

Statement Reconciliation

  • Receive and check supplier statements sent to
  • Perform monthly reconciliation by comparing statement data with internal records using Excel (VLOOKUP, filters, etc.).
  • Identify and investigate missing invoices, unpaid items, or duplicate entries.

Payment Processing

  • Prepare payment batches twice a week (Tuesdays and Thursdays)
  • Ensure payments are scheduled according to payment terms (e.g., COD, 30 days EOM), with prioritization for critical suppliers (e.g., utilities, rent).
  • Confirm remittance advice is sent to vendors post-payment.

Record Keeping and Reporting

  • Maintain accurate and organized records of invoices, payments, and reconciliations.
  • Assist with extracting and maintaining the Invoice Due Report from ERA for payment and reconciliation purposes.

Internal Coordination

  • Communicate with dealership managers regarding invoice approvals and any queries.
  • Escalate overdue approvals per internal workflows

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