executive assistant

The ideal candidate will oversee both traditional administrative tasks as well as manage projects, with a special focus on technology and digital projects, leveraging AI and other tools to streamline operations and drive innovation. Requires comfort with ambiguity, excellent problem-solving skills, self-driven behavior, and use and learning of technology. The role requires adaptability, initiative, and the ability to work across multiple business entities within a dynamic, multicultural environment.

ADDITIONAL BENEFITS:

1. Any work-related travel: The company covers all your accommodation and meal expenses.
2. Free Access to Premium Tools and Resources: Free access to a full suite of premium software and tools (depending on the position needs). This can include, but is not limited to, Adobe Creative Suite, Google Workspace (with Gemini Pro), ClickUp Business (with the complete and unlimited AI Bundle), Canva, and more, ensuring you have everything you need to succeed.

KEY RESPONSIBILITIES

ADMINISTRATIVE EXCELLENCE

• Monitor and report on milestone progress for technology-related projects

• Manage complex calendars, coordinating meetings, appointments, and travel arrangements

• Screen and prioritize communications, serving as a key point of contact for internal and external stakeholders

• Draft, edit, and organize reports, presentations, and correspondence with a high level of detail and professionalism

• Provide crossover support for some personal assistance tasks

• Manage information flow and maintain confidentiality in all business matters.

PROJECT MANAGEMENT WITH FOCUS ON TECHNOLOGY AND DIGITAL

• Coordinate and support wife array of projects, including technology-driven and digital transformation projects from conception through to completion with a focus on design

• Leverage technology and tools to optimize business processes and support digital initiatives using design-thinking

• Implement and use project management software and ensure effective system adoption across teams

• Oversee deployment of new digital tools and workflows, including troubleshooting and solution design

• Track key milestones and deliverables for ongoing ventures; create and maintain systems to monitor overall progress

• Anticipate needs and proactively identify potential obstacles, developing solutions to keep initiatives on track without constant supervision

• Facilitate cross-functional collaboration and information flow to keep teams aligned.

VENDOR MANAGEMENT

• Perform vendor and technology provider assessments; support sourcing, evaluation, and selection processes

• Negotiate terms and coordinate onboarding of new vendors, ensuring alignment with business requirements

• Maintain vendor relationships and performance tracking systems.

MULTI-BUSINESS & INTERNATIONAL COORDINATION

• Support seamless operations across business units and corporate partnerships—including the LYR Hospitality Business Unit

• Monitor project timelines and communicate updates to stakeholders.

FINANCIAL SUPPORT

• Maintain expense reporting systems and assist with budget monitoring

• Track and organize expenses as well as basic financial records.

CONFIDENTIALITY & CHANGE MANAGEMENT

• Handle sensitive information with discretion and professionalism, especially during periods of change or ambiguity

• Support successful adoption of new systems and processes throughout the organization

QUALIFICATIONS

EDUCATION AND EXPERIENCE

• Bachelor's Degree in Business Administration, Office Management, Information Systems, or a related field.

• 3-5 years of executive assistant experience (preferably with digital project components or supporting technology leadership).

• Experience in international and multicultural business environment highly valued.

TECHNICAL SKILLS

• Advanced proficiency in Google Workspace (Docs, Sheets, Drive, Gmail) and Microsoft Office Suite

• Experience with project management platforms (ClickUp, Trello, Asana, Basecamp, etc.) and CRMs

• Hands-on experience leveraging AI platforms or automation tools in an office/business context

• Familiarity with digital communication, technical vendor platforms, and scheduling systems.

LANGUAGE REQUIREMENTS

• Fluent English proficiency for professional communication and documentation

• Bilingual capability with ability to translate between Bisaya and Tagalog/Filipino

• Strong written and verbal communication in all three languages.

CORE COMPETENCIES

• Entrepreneurial mindset and comfort working with ambiguity and rapid change

• Proactive, anticipatory approach to challenges—always seeking to optimize and innovate

• Outstanding organizational skills; ability to manage multiple priorities and shifting deadlines

• Advanced problem-solving skills and resourcefulness in vendor evaluation and project delivery

• High integrity, cultural sensitivity, and discretion handling confidential information.

WORKING CONDITIONS

• Base location: Tagum City office with modern facilities and technology

• Travel requirements: Regular travel to Samal (primary), Davao (secondary), and other sites as necessary

• Flexible schedule to accommodate business priorities and urgent needs