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Accounts Payables Associate

1 hour ago

Ayala Alabang, National Capital Region, Philippines Filinvest Business Services Corporation Full time

Job Summary

The Accounts Payable Associate is responsible for the accurate and timely processing of payment requests, cash advances, and ot disbursements. This role ensures that all payment transactions are properly authorized, approved, and supported with complete documentation, in line with company policies and audit requirements. The position also maintains organized records of check vouchers and payment-related files for easy retrieval and audit readiness.

Duties and Responsibilities

ACCOUNTS PAYABLE (DISBURSEMENTS)

  • Receive and validate the RFP and RFCA to ensure the completeness of the documents.
  • Ensure proper charging, valid documentation within standard rates, and that all taxes are properly recorded.
  • Prepare a vendor ledger to ensure accomplishments are tallied to their billing and to monitor the progress of billings (if applicable)
  • Prepare the necessary journal vouchers and debit notes, cash allocation and billing charges
  • Prepare payment entries and 2307
  • Prepare adjusting entries for payment cancellation, telegraphic adjustments and necessary adjusting entries including floating transactions in the system
  • Prepare monitoring to track all payments processed
  • Enroll EWBC request for Esettle

PERSONNEL MANAGEMENT

  • Ensure to achieve OKR and development plans
  • Ensure that the team observes the HR policies in their daily activities

PAYABLES REPORTS

  • Prepare the monthly output for OKR with a schedule and summary
  • Prepare and submit reports for Sapphire, Intercompany, SOA-due to from processed by payables, funding, CWT, CGT forms and ect
  • Prepare reports requested by other groups or vendors.
  • Ensure complete payment details and tracking dates in Smartsheet payable monitoring, including the attachments

FILE MAINTENANCE

  • Ensure documents are properly filed and observe weekly filing
  • Keeping the workplace clean
  • CV vouching in preparation for archiving the documents
  • Participate in the spring cleaning of payables files

OTHER TASKS

  • Provide prompt and courteous replies to queries from internal and external customers to maintain good customer service.
  • Perform other functions that may be assigned by the controller in order to accomplish the needed task

Technical Competencies and Skills

  • Vendor Management coordination
  • Microsoft office proficiency
  • Strong attention to details and accuracy

Education, Trainings and Licenses Required

  • Bachelor of Science in Accountancy
  • Basic accounting and tax compliance training
  • Familiarity of ERP system(e.g.SAP/Ifca/Oracle) is an advantage