Human Resources Assistant

3 days ago

City Of Manila, Philippines OperationsArmy Full time

HR Assistant (100% Remote)Support our HR Manager in payroll, HR systems, communications, and reportingPlease apply through this application link: https://operationsarmy.com/applicationAbout the RoleWe are seeking a proactive, detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations, including payroll administration, HR systems management, internal communications, and compliance reporting. The ideal candidate will have strong familiarity with HR platforms especially Paylocity and a sharp eye for accuracy when handling payroll data, timecard issues, and compliance reports.You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.What We're Looking ForStrong working knowledge of Paylocity and online timekeeping platformsExcellent attention to detail and ability to follow through on tasksFriendly, resourceful communicator who knows when to escalate issuesComfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflowAble to work independently during off-hours or with minimal supervisionBonus: Experience supporting in-person leadership events or insurance-related HR administrationKey ResponsibilitiesHR Operations & AdministrationEnter and verify timekeeping data from Square into PaylocitySupport weekly and monthly payroll processingTroubleshoot employee timecard issues and reset Paylocity login credentialsGenerate reports and maintain historical data for HR and compliance auditsOrganize and maintain HR documents in Google DriveEmployee SupportMonitor Slack and email for HR inquiries and triage or escalate as appropriateProvide light weekend support for urgent inquiries (approx. 2-3 per weekend)Escalate complex employee relations issues to the HR ManagerCommunications & Job PostingsDraft and build job descriptionsPost job openings on Indeed and other recruitment platformsMonitor and update job listings regularlyCoordinate candidate phone screen scheduling with Susanne based on screener responsesPublish internal HR newsletters and communicationsPerformance & Planning SupportTrack employee performance management timelinesAssist with logistics for senior leadership events and HR initiativesSupport upcoming strategic planning cyclesTools & Software FamiliarityPaylocity (timecard and HR system) strong working knowledge required; candidates Paylocity skills may be testedSquare (time tracking)Slack (internal communication)Google Drive (document management)Indeed (job postings and applicant tracking)Work ScheduleFull-time, 40 hours/weekTuesday & Wednesday: No workMonday & Thursday: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)Friday: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)Saturday & Sunday: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)Please apply through this application link: https://operationsarmy.com/application

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