Administrative Professional for Senior Leadership

1 day ago

General Santos, Soccsksargen, Philippines beBeeExecutive Full time ₱75,000 - ₱80,000
Senior Executive Assistant Role

We are seeking a seasoned administrative professional to fill the position of Senior Executive Assistant. As a key member of our support team, you will provide exceptional executive support, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Manage executive calendars, coordinate meetings, and ensure timely appointments.
  • Handle confidential correspondence and serve as primary point of contact for internal and external communications.
  • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports.
  • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
  • Organize and maintain files, documents, and other essential records.
  • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
  • Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
  • Coordinate team calendars and prevent scheduling conflicts.
  • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  • Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
  • Oversee account profiles, manage reviews, and upload relevant media content as needed.
  • Perform miscellaneous tasks to support the executive's needs and priorities.

Qualifications and Skills:

  • Minimum 5 years of experience as an Executive Assistant to C-levels.
  • University Bachelor's degree from a reputable institution.
  • Excellent phone, email, and instant messaging communication skills.
  • Exceptional English communication skills, both written and verbal (C1 - C2 Level).
  • Solid organizational & time management skills.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude & willingness to be trained.
  • Able to work in a fast-paced environment and adapt to changing priorities.

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