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Accounting Firm Operations Coordinator

3 weeks ago

Tarlac City, Central Luzon, Philippines WizeTalent Full time

Are you looking for a challenging and rewarding role that allows you to utilize your administrative skills to contribute to the success of our clients?

As our Admin Assistant, you will play a vital role in maintaining the seamless operation of our firm's administrative functions, ensuring the smooth running of our operations.

About the Role:

  • This role involves providing vital support to both our accounting team and clients.
  • You will be responsible for ensuring the security, integrity, and confidentiality of data.

Your Key Responsibilities:

  • Daily monitoring of the admin inbox to respond ASAP (the same day if possible).
  • General administrative duties, including filing and managing filing systems.
  • Ensuring the security, integrity, and confidentiality of data.
  • Managing ad hoc client queries and requests.
  • Assisting Management with office policies and procedures.
  • Internal monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team Net Promoter Score (NPS) Surveys.
  • Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance.
  • Calendar scheduling & attending meetings.
  • Handling tax lodgements, including returns and BAS submissions.
  • Assisting directors in ad hoc executive assistant duties.
  • Any other reasonable tasks as requested on an ad hoc basis.

About You:

  • Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment.
  • Strong verbal and written communication abilities.
  • Excellent organisational and time management skills.
  • Quick learner and can work independently and in a team.
  • Cares about quality outcomes for our clients and teamwork.
  • Focused on continuous improvement.
  • Able to meet set daily deadlines.

Benefits:

  • Salary starts from $70,000 per month.
  • Working Monday to Friday, 9:00 am to 5:00 pm AWST.
  • 20 days of paid leave + AU public holidays (with flexibility).
  • Permanent work-from-home setup.
  • New equipment supplied.
  • Collaborative and supportive team.