Operations Manager

2 days ago

Angeles City, Central Luzon, Philippines beBeeAdminstrator Full time ₱300,000 - ₱500,000
Administrative Professional

We are seeking a highly organized and detail-oriented individual to excel in handling administrative responsibilities such as calendar, task, and email management, call handling, database management, and document preparation.

This role is ideal for a confident and excellent communicator who is not afraid to ask questions, share ideas, and express suggestions for the organization's continued success.

  • Performing an array of administrative tasks such as answering email correspondence, handling calls from vendors and tenants, scheduling appointments, following up on the status of work orders, updating meeting agendas, and taking notes during meetings.
  • Acting as a point of contact and filter between tenants, supers, and vendors.
  • Opening and closing work orders and following up to ensure their completion.
  • Improving current processes by creating SOPs and process documentation to increase organizational efficiency.
  • Data entry into Google Spreadsheets and software from leases.
  • Assisting with screening tenants and drafting leases from templates for approval.
  • Managing multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks and challenges in real-time.
  • Updating a weekly to-do list and following up to ensure tasks are complete.
  • Monitoring compliance issues and resolving them in collaboration with relevant parties.
  • Performing additional tasks such as researching new vendors, checking leases for accuracy, and more.
  • Managing accounts payable, including processing invoices, entering them into Yardi, paying utility bills, and calling utilities for connections.
  • Pulling ledgers for legal cases and following up with lawyers on the statuses of legal cases.
Key Responsibilities
  • Administrative duties such as email management, call handling, and data entry.
  • Coordinating with tenants, supers, and vendors.
  • Work order management and process improvement.
  • Communication and project management.
  • Accounts payable management.
  • Legal case coordination.

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