Corporate Affairs Administrator
15 hours ago
Solaire Resort is seeking a highly skilled legal secretary coordinator to join its legal department. The ideal candidate will have excellent organizational and communication skills, as well as experience working in a fast-paced environment.
Responsibilities:
- Maintaining accurate and detailed records.
- Conducting thorough research on various topics.
- Preparing and editing reports, correspondence, and other documents.
- Assisting lawyers with their workload and tasks.
- Maintaining office supplies, equipment, and inventory.
- Answering phone calls, responding to messages, and transferring calls as needed.
- Completing forms according to company procedures.
- Distributing meeting notes, correspondence, and reports.
- Mailing letters, pleadings, and documents.
- Maintaining scheduling and event calendars.
- Distributing incoming mail and preparing responses to routine letters.
- Setting up and maintaining filing systems.
- Collecting and disbursing funds from cash accounts.
- Conducting searches using various sources.
- Learning new technologies and operating office equipment.
- Monitoring and tracking contracts in review phase.
- Processing copying and filing needs.
- Updating system contract records and scanning contracts.
- Preparing legal documents and written correspondence.
- Providing administrative support and performing other duties as assigned.
Qualifications and Requirements:
- Minimum 2 years of experience in secretarial administration in a legal environment.
- Familiar with court and notarial process.
- Bachelor's degree in Law, Political Science, or Paralegal Certification (desired).
- Excellent written and verbal communication skills.
- Proficient in computer and Microsoft Office.
- Ability to grasp and interpret legal documents.
- Strong analytical thinker with conceptual and research skills.
- Must be able to work shifts, weekends, and public holidays.
- Advanced organizational skills and detail-oriented.
- Systematic knowledge of databases and tracking systems.
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