Business Operations Coordinator

1 day ago

Angeles City, Central Luzon, Philippines beBeeOperations Full time ₱4,320,000 - ₱6,728,000
Job Overview

The Operations Associate is a vital role within our organization, responsible for supporting the Global Payroll team. This position requires attention to detail and strong analytical skills to ensure accurate budget tracking, vendor payment processing, and financial variance resolution.

Key Responsibilities
  • Budget Monitoring & Analysis:
    • Compare monthly budget versus actuals and identify key variances.
    • Partner with Finance Business Partners and Accounting to research and explain discrepancies.
    • Assist in preparing variance commentary and reporting for leadership review.
  • Vendor Purchase Orders & Invoice Management:
    • Create and maintain purchase orders for payroll vendors.
    • Code and submit vendor invoices to Source-to-Pay (A/P) for processing.
    • Track invoice and purchase order status.
  • Vendor & Stakeholder Support:
    • Act as the first point of contact for payroll vendors regarding payment status inquiries.
    • Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues.
  • Financial Research & Problem-Solving:
    • Investigate department charges that appear out of scope or misaligned with expectations.
    • Analyze data and propose solutions, demonstrating sound judgment and critical thinking.
    • Support ad-hoc financial and operational projects as assigned by the VP.
  • Team & Presentation Support:
    • Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions.
    • Assist with the creation and formatting of reports, presentations, and executive-level materials.
    Requirements
    • Degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
    • 2+ years of experience in finance, operations, accounts payable/receivable, or business operations.
    • Intermediate-level proficiency with Microsoft Excel (e.g., pivot tables, v-lookup, charts).
    • Comfortable working in ambiguous situations and exercising critical thinking to drive clarity.
    • Highly organized with attention to detail and a proactive approach.
    • Must be fluent in English.
    Preferred Experience
    • Basic understanding of financial principles and accounting procedures.
    • Experience with Oracle EBS.
    • Experience with iProcurement or other spend management tools.

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