Chief Administrative Officer

2 days ago

Marikina City, National Capital Region, Philippines beBeeBookkeeper Full time ₱7,200 - ₱7,800
Administrative Support Position

We are seeking a highly organized and detail-oriented Administrative Assistant/Bookkeeper to fill this key role. This position requires strong administrative skills, excellent communication abilities, and the ability to work independently.


Key Responsibilities:
  • Manage incoming phone calls, direct them appropriately, or take messages.
  • Enter work orders into the system, update job statuses as needed, and maintain accurate records.
  • Create and process invoices on time, ensuring accuracy and efficiency.
  • Assist with accounts payable and receivable entries, maintaining a high level of organization and attention to detail.
  • Research permit and license requirements for new projects, job sites, or services.
  • Maintain digital and paper records for jobs, invoices, and documentation, ensuring easy access and retrieval.
  • Provide administrative support to management and field staff, including scheduling, email correspondence, and other office tasks as needed.
  • Ensure office operations run smoothly and efficiently, minimizing downtime and maximizing productivity.

Requirements:
  • Proven experience in an administrative or bookkeeping role, preferably with a focus on organizational skills and attention to detail.
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook), with the ability to learn and adapt to new software systems.
  • Excellent phone etiquette and communication skills, with the ability to work effectively with diverse teams and stakeholders.
  • Strong organizational and multitasking abilities, with a focus on prioritizing tasks and meeting deadlines.
  • Ability to work independently, handle confidential information, and maintain a high level of professionalism at all times.
  • Familiarity with permit/license research or willingness to learn and develop new skills.

What We Offer:
  • A dynamic and supportive work environment.
  • The opportunity to grow and develop your skills.
  • A competitive compensation package.

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