Highly Organized Operational Assistant

1 day ago

Antipolo City, Calabarzon, Philippines beBeeFinancial Full time $1,500 - $2,000
Operational Support Role

We're seeking an organized and financially savvy professional to manage our backend operations, ensure timely invoicing, and bring structure to our fast-moving firm. As a key member of our team, you'll oversee financial operations, document administration, and contract management.

Key Responsibilities:
  • Administrative Support:
    • Manage documents, trackers, and operational workflows.
    • Audit Hubstaff time tracking for all contractors and external staff.
    • Prepare client contracts using established templates.
    • Track deadlines and ensure critical actions are followed up on.
  • Financial Operations:
    • Own and manage the invoicing process, ensuring accurate and timely hours are invoiced.
    • Assist in processing salary and contractor payments while maintaining organized records.
    • Support finance-related admin tasks, including receipts, documentation, and reconciliations.
    • Proactively identify and resolve payment delays or discrepancies.
  • Research & Coordination:
    • Research relevant awards, events, and partnerships, and apply accordingly.
    • Support ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists.
Requirements:
  • Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field.
  • Experience: Proven experience in administrative, financial operations, or operational support roles.
  • Organizational Skills: Strong analytical and organizational skills.
  • Invoicing Expertise: Experience handling complex invoicing operations.
  • Independent & Resourceful: Self-motivated and able to figure things out without waiting for instructions.
  • Thrives in Chaos: Able to stay focused and efficient even with shifting priorities.
  • Detail-Obsessed: Attentive to follow-ups, deadlines, and formatting accuracy.
  • Communication: Professional written and verbal communication skills.
Nice to Have:
  • Background in staffing, outsourcing, or recruitment operations.
  • Ability to hold founders and stakeholders accountable when needed.
  • Experience working in international, fast-paced startup environments.
  • Knowledge of calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.
Why This Role?
  • Part-time or Full-time opportunity.
  • Remote position in PH Timezone.
  • Competitive salary based on experience.
Recruitment Process:
  • Initial Interview.
  • Final Interview.

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