Efficient Scheduling Specialist

1 day ago

General Santos, Soccsksargen, Philippines beBeeOrganizational Full time ₱6,000 - ₱8,000

We are seeking a highly skilled and detail-oriented Senior Assistant to join our team.

Job Description

The ideal candidate will have a strong background in calendar management and excellent organizational skills to efficiently manage schedules and coordinate internal and external client meetings. They will also be responsible for supporting smooth communication and operations, ensuring seamless coordination between team members and clients.

Key Responsibilities:

  • Schedule and coordinate internal and external client meetings, optimizing time and resources.
  • Maintain an up-to-date calendar and manage conflicting schedules with precision.
  • Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
  • Send reminders and follow-ups to ensure attendance and preparedness for meetings.
  • Assist with administrative tasks related to meeting management, including document preparation and internal communication.
  • Manage administrative workflows efficiently, ensuring smooth day-to-day operations.
  • Support team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.
Required Skills and Qualifications

The successful candidate will possess:

  • A minimum of 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and management skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
  • Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
  • Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
Benefits

As a valued member of our team, you can expect:

  • Vacation leave credits.
  • HMO Package for employee and two dependents.
  • Reimbursable internet charges.
  • Comprehensive training and continuous learning advantages.
  • Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
  • High importance to work-life balance with the opportunity to work from home part of the week.
  • Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
  • Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
Co-Working Days

Our team meets once a month at a minimum at our Ortigas office.

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