Calendar Coordinator

1 day ago

Manila, National Capital Region, Philippines beBeeScheduler Full time $45,000 - $65,000

We are seeking an organized and reliable individual to join our team as a Calendar Coordinator. The role is critical in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders.

Key Responsibilities
  • Coordinate and maintain calendars for multiple team members or departments
  • Schedule client meetings, internal check-ins, consultations, and follow-ups
  • Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
  • Manage scheduling software and ensure calendar updates are prompt and error-free
  • Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms
  • Anticipate scheduling conflicts and offer practical solutions in real time
  • Ensure appointment reminders and confirmations are sent out in a timely manner
Required Skills and Qualifications
  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
  • Excellent English communication skills—both verbal and written
  • Strong organizational skills with an ability to manage multiple calendars and priorities
  • High level of attention to detail and ability to work independently
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
  • Time zone flexibility and ability to work in U.S. business hours
  • Professionalism, discretion, and a client-focused mindset
  • Experience in healthcare, law, or service-based industries
  • Familiarity with CRM or EMR systems
  • Previous remote work experience with international teams
  • Ability to adapt quickly to new systems and workflows

  • Strategic Calendar Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time $7,000 - $12,000

    Job OverviewWe're seeking a highly skilled and proactive Executive Assistant to join our dynamic team. As an EA, you'll play a vital role in supporting senior executives, managing complex schedules, and driving business outcomes.Key Responsibilities:Schedule Management: Proactively manage executive calendars, prioritize tasks, and ensure seamless...

  • Medical Calendar Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeMedical Full time ₱900 - ₱1,100

    The role of Medical Scheduler is integral to our organization, playing a crucial part in the management of medical professionals' schedules and appointments. This position demands exceptional organizational abilities, attention to detail, and strong communication skills.Key Responsibilities:Manage scheduling for medical professionalsCoordinate with clients...

  • Schedule Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeScheduler Full time ₱25,000 - ₱40,000

    Scheduler Position OverviewWe are seeking a highly organized and reliable Scheduler to coordinate appointments, manage calendars, and ensure smooth scheduling operations across multiple teams and stakeholders.Key ResponsibilitiesCoordinate and maintain calendars for team members or departmentsSchedule client meetings, internal check-ins, consultations, and...

  • Coordinated Scheduling Specialist

    1 day ago

    Manila, National Capital Region, Philippines beBeeScheduler Full time ₱250,000 - ₱500,000

    Job DescriptionWe are seeking a highly organized and reliable individual to coordinate appointments, manage calendars, and ensure smooth scheduling operations across multiple teams and stakeholders.Coordinate and maintain calendars for multiple team members or departmentsSchedule client meetings, internal check-ins, consultations, and follow-upsConfirm,...

  • Ecommerce Operations Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeEcommerce Full time ₱32,000 - ₱64,000

    Remote E-commerce Operations AssistantMagic is seeking a highly organized and detail-oriented Remote E-commerce Operations Assistant to manage calendars, communications, and project coordination.Job DescriptionManage executive calendars, schedule meetings, and coordinate logistics.Monitor inboxes and assist with communications and follow-ups.Prepare meeting...

  • Homecare Staff Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeScheduler Full time $53,000 - $77,000

    Job OpportunityWe are seeking a detail-oriented and organized professional to fill the role of Healthcare Scheduler. This key position plays a pivotal role in ensuring seamless patient care delivery by coordinating daily schedules for healthcare staff, including nurses, caregivers, and therapists.The ideal candidate will possess excellent communication and...

  • Administrative Coordinator – Scheduling Operations

    1 day ago

    Manila, National Capital Region, Philippines beBeeScheduler Full time $40,000 - $60,000

    Scheduling Operations SpecialistWe are seeking a highly organized and reliable individual to join our team as a Scheduling Operations Specialist. This role will play a vital part in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders.Key Responsibilities:Coordinate and maintain...

  • Leasing Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeLeasing Full time ₱7,200 - ₱7,800

    Job DescriptionAs a Leasing Coordinator, you will be responsible for facilitating the leasing process by scheduling property showings, communicating with prospective tenants, and ensuring a seamless experience.Key Responsibilities:Coordinate property showings with leasing agents and prospective renters.Manage an up-to-date calendar of property availability...

  • Cooperative Coordinator

    1 day ago

    Manila, National Capital Region, Philippines beBeeCoordinator Full time ₱7,200 - ₱7,800

    Job Description:We are a dynamic and innovative organization focused on empowering creators and innovators. Our team is dedicated to delivering exceptional results and making a positive impact in the world.Main Responsibilities:Manage calendars and coordinate meetings to ensure seamless collaboration and communication among team members.Utilize Microsoft...

  • Senior Operations Coordinator

    7 days ago

    Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱240,000 - ₱320,000

    Are you a highly skilled and organized individual looking for a challenging role that utilizes your exceptional time management and communication skills? As a Senior Executive Assistant, you will be responsible for efficiently managing schedules, coordinating internal and external client meetings, and supporting smooth communication and operations.Key...