Project Operations Specialist

1 day ago

Tarlac City, Central Luzon, Philippines beBeeOperations Full time ₱400,000 - ₱600,000
Project Operations Specialist

We are seeking a highly skilled Project Operations Specialist to join our team. In this role, you will be responsible for implementing project tools and creating internal structures from scratch. Your excellent English communication skills (written and verbal) and tech-savviness will enable you to work effectively with our founder and stakeholders.

Key Responsibilities:
  • Build SOPs, workflows, onboarding documents, and scalable team systems
  • Implement project tools and create internal structure from scratch
  • Maintain company drives, task lists, and accountability trackers
  • Schedule & Priority Management
    • Manage CEO's calendar, appointments, and digital events across time zones
    • Send reminders, confirmations, and assist with time-blocking for focus
    • Ensure executive priorities are aligned and followed up
  • Project Management
    • Use Trello and Google Sheets to manage weekly task boards
    • Lead weekly standups or check-ins to keep team aligned
    • Coordinate with developers, contractors, and the finance team
    • Write professional, brand-aligned emails, captions, bios, and content drafts
    • Repurpose Loom/Yard Stream videos into text and polished assets
    • Support pitch decks, email campaigns, grant applications, and scholarship submissions
    • Build and track simple sales funnels and lead capture systems
    • Create and monitor high-converting digital ads (Facebook, Instagram, LinkedIn)
    • Use AI or automation to enhance campaigns and conversion tracking
    • Research and apply for podcast features, interviews, articles, and press opportunities
    • Create media kits, speaker bios, and track outreach efforts
    • Help amplify brand messaging for the founder and wellness brands
    • Assist in launching new offers, digital products, or wellness campaigns
    • Coordinate with designers, copywriters, and tech team to ensure deadlines are met
    • Upload content to Amazon, website, or app as needed and track version control
    • Work across departments (app development, financials, coaching) to streamline systems
    • Provide reminders and help maintain communication among key staff
    • Use and manage tools like ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, and Famous.ai
    • Recommend automation tools and workflows to improve efficiency
    • Support low-code or no-code app development using tools like Bubble, Glide, Adalo
    • Assist with Amazon Store backend, uploading listings, writing descriptions
    • Track orders, product updates, and digital inventory
  • Sales/E-commerce:
    • AI Tools: ChatGPT, Jasper, Notion AI, Otter, Zapier, Bolt, Famous.ai
    • Sales/E-commerce: Amazon Store backend, Shopify, ManyChat, app builders like Glide/Bubble
  • 3+ years supporting founders or managing projects (preferably in a startup or remote setting)
  • Excellent English communication skills (written and verbal)
  • Tech-savvy and comfortable with AI and modern automation tools
  • Experience in sales, funnels, and high-converting campaigns a major plus
  • Organized, proactive, and resourceful—can work independently and think strategically
  • Have experience in health, wellness, or beauty industries
  • Understand branding, public speaking, or course launches
  • Have a background in journalism, marketing, PR, or software building
Requirements:
  • Associate level of experience
  • Contract employment type
  • Design, Project Management, and Marketing job function
  • Hospitals and Health Care, Wellness, and Fitness Services industries

  • Project Support Specialist

    24 hours ago

    Tarlac City, Central Luzon, Philippines beBeeProject Part time ₱288,000 - ₱432,000

    Job Title: Project Support Specialist">Job Description">This role is ideal for someone who can effectively manage multiple priorities in a dynamic environment.">Key Responsibilities">">Oversee scheduling, task tracking, and workflow alignment across teams to ensure smooth project execution.">Maintain accurate documentation, SOPs, and project status updates...

  • Support Operations Specialist

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeOperations Full time ₱600,000 - ₱1,000,000

    Support Operations SpecialistWe are seeking a highly skilled Support Operations Specialist to act as the right hand to our CEO. This mid–senior level role requires someone who can wear many hats — from managing day-to-day operations and project timelines to supporting events, partnerships, and communications.

  • Project Operations Specialist

    1 day ago

    Angeles City, Central Luzon, Philippines beBeeProject Full time $31,200 - $41,200

    We are currently seeking a strategic Project Operations Specialist to help drive success with forward-thinking brands.Key ResponsibilitiesDevelop and optimize workflows in project management platforms like Monday.com and ClickUp.Design and implement process improvements through automation and integration.Collaborate with cross-functional teams to prioritize...

  • Project Compliance Specialist

    7 days ago

    Tarlac City, Central Luzon, Philippines beBeeCompliance Full time ₱4,000,000 - ₱6,000,000

    Job Title: Project Compliance SpecialistAbout the Role:The Project Compliance Specialist plays a vital part in ensuring seamless operations within manufacturing environments. This role oversees and supports administrative and technical processes related to permits, regulatory documentation, and government compliance.Key Responsibilities:Regulatory Compliance...

  • Operations and Project Management Specialist

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeCoordination Full time ₱800,000 - ₱1,000,000

    Project Manager & Coordinator RoleWe are seeking an experienced Project Manager and Coordinator to join our organization. This key role will be responsible for managing client communications, maintaining constant communication with clients throughout the project lifecycle, and responding to social media comments and direct messages within one hour during...

  • Operational Project Manager

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeAgile Full time $90,000 - $150,000

    Job OverviewAs a seasoned leader, you will spearhead multiple initiatives across the organization. You will serve as the Scrum Master for engineering teams and primary project manager for non-technical projects.Key Responsibilities:Conduct daily standups, sprint planning, retrospectives, and reviews to ensure alignment and executionManage backlog grooming...

  • Director of Project Operations

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeScheduling Full time $60,000 - $80,000

    Job Title: Scheduling CoordinatorJob Summary:As a Scheduling Coordinator, you will be responsible for overseeing the pipeline of inspection projects and scheduling across multiple sites. This role requires coordinating and optimizing project timelines to ensure timely execution and efficiency in operations.Key Responsibilities:Project Management: Manage the...

  • Operations Support Specialist

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeAdministrative Full time $50,000 - $83,000

    Job Title: Operations Support SpecialistThe Operations Support Specialist plays a pivotal role in facilitating daily operations and management activities.Key Responsibilities:Provide administrative support to senior executives, including calendar management, meeting scheduling, and document preparationAssist in coordinating and executing operational projects...

  • Project Operations Coordinator

    1 day ago

    Tarlac City, Central Luzon, Philippines beBeeProject Full time ₱600,000 - ₱1,040,000

    We are looking for a skilled professional to support our project management team in delivering exceptional results. The ideal candidate will have a strong background in administrative and operational support, with experience in managing digital platforms and coordinating global teams.Job DescriptionThe successful candidate will be responsible for providing...

  • Remote Financial Operations Specialist

    24 hours ago

    Tarlac City, Central Luzon, Philippines beBeeAccountant Full time $14,400

    Financial Operations SpecialistWe are seeking a skilled professional to strengthen our financial operations with a focus on construction industry standards.About the RoleThis is an opportunity for a remote Financial Operations Specialist to provide support in project-level accounting, including job costing and percentage-of-completion reporting.The ideal...