Administrative Support Specialist
6 days ago
We are seeking a highly skilled and detail-oriented Administrative Support Specialist to provide comprehensive support to our executives. This role requires exceptional communication skills, the ability to handle multiple tasks, and a high level of confidentiality.
Main Responsibilities:
- Providing administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
- Managing complex executive calendars, including scheduling meetings, coordinating travel arrangements, and ensuring effective time management.
- Handling sensitive and confidential information with absolute discretion and professionalism.
- Coordinating and preparing materials for board meetings, executive presentations, and other high-level meetings.
- Performing minor accounting duties.
- Screening and prioritizing incoming communications, responding to emails and phone calls on behalf of executives when appropriate.
- Organizing and maintaining digital and physical filing systems for important documents and correspondence.
- Processing expense reports and managing various administrative budgets when appropriate.
- Taking minutes during meetings and following up on action items to ensure completion.
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