Financial Operations Specialist

1 day ago

Caloocan City, National Capital Region, Philippines beBeeAccountant Full time £35,000 - £45,000
Job Title: Financial Operations Specialist

We are seeking a highly skilled and detail-oriented financial operations specialist to join our team remotely.

The successful candidate will be responsible for managing day-to-day financial operations, ensuring accuracy, timeliness, and compliance with UK accounting practices and tax regulations.

The role involves performing regular reconciliations for all accounts, managing daily financial transactions, preparing financial statements, and maintaining accurate records of client payments and invoices.

The ideal candidate will have proven experience in financial operations, strong proficiency in Xero and Dext accounting software, and excellent attention to detail and organizational skills.

Key Responsibilities:

  • Bank & Account Reconciliations
    • Perform regular reconciliations for all accounts.
    • Provide clients with reconciliation reports detailing uncleared receipts, payments, and any unidentified transactions or errors.
    • Suggest actions for any old reconciling items and address discrepancies promptly.
  • Invoice Management & Billing
    • Ensure that invoices for all businesses are issued in a timely manner.
    • Review all invoices to ensure they are correctly attached to the appropriate projects and that no discrepancies exist.
    • Confirm that all accounts payable invoices have been properly approved before processing.
  • Daily Transaction Recording
    • Accurately record all daily financial transactions into the accounting system.
  • Financial Reporting
    • Prepare and deliver key financial statements including income and payment statements and profit and loss accounts.
    • Run the Aged Debtors report after all banks have been fully reconciled to ensure visibility on outstanding client payments.
  • Accounts Payable & Receivable Management
    • Ensure that all accounts payable (AP) invoices are processed and approved in a timely manner.
    • Maintain accounts receivable records ensuring client payments are recorded accurately and on time.
  • Tax Compliance & Reporting
    • Fill out relevant tax forms and liaise with accountants to ensure compliance with UK tax regulations.
    • Update the accountant with any potential bad debt provisions as soon as they are identified.
  • Month-End Close
    • Complete month-end closing procedures by reconciling all accounts and ensuring that financial records are up to date.
  • Client Communication
    • Maintain timely and professional communications with clients on financial matters including clarifications on reconciliations invoices or other financial queries.
  • Software & Systems Management
    • Use accounting systems such as Xero, Dext, and ApprovalMax for processing transactions, managing invoices, and ensuring financial data is up to date.
  • Confidentiality & Data Security
    • Handle all commercially sensitive and valuable financial information with the highest level of confidentiality and security.

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