Budget and Procurement Coordinator

2 weeks ago


Mandaluyong City, National Capital Region, Philippines Asian Development Bank (ADB) Full time
About the Opportunity

The Asian Development Bank (ADB) offers a comprehensive benefits package to its employees, including competitive compensation, paid leave, medical and health benefits, life and other insurance plans, staff development opportunities, and a retirement plan.

About the Job

This position plays a critical role in supporting the mission of the Asian Development Bank by contributing to the effective management of resources and operations. The successful candidate will work closely with the Workplace and Hospitality Division within the Corporate Services Department to provide administrative support and manage budget and service contracts administration.

As an Associate Workplace Management Officer, you will have the opportunity to work with a team of professionals who share a common goal of promoting sustainable development in the Asia-Pacific region. You will be responsible for assisting in preparing high-quality annual and revised estimates, conducting post-evaluations of Administrative Expense (AE) and Capital Expenditure (CAPEX), tracking and monitoring commitments and expenditures/disbursements, and coordinating results with International Staff and designated Senior Officer.

Responsibilities
  1. Assist in preparing high-quality annual and revised estimates for CSWH, as well as conducting post-evaluations of Administrative Expense (AE) and Capital Expenditure (CAPEX)
  2. Track and monitor the division's commitments and expenditures/disbursements, and coordinate results with International Staff and designated Senior Officer
  3. Conduct forecasting analysis of the division's requirements and ensure annual targets are met through diligent monitoring of requisitions, invoices, deliveries, and close coordination with service providers, contract managers, and the Controller's Department
  4. Prepare quarterly accrual reports for AE and ensure payments are completed every reversal period
Requirements
  • Bachelor's degree in management, accounting, or related field; preferably with advanced training
  • At least 5 years relevant professional experience
  • Excellent working experience in budget monitoring related to budget processing and preparation
  • Experience with accounting procedures, and knowledge of budget control, cost analyses, and audit
  • For internal candidates, familiar with ADB budget functions, operations, and systems
  • Proficient in standard software programs used in multilateral organizations, including MS Office application, Office 365, Sharepoint
  • Excellent verbal and written communication skills in English


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