HVAC Operations Coordinator

1 day ago

General Santos, Soccsksargen, Philippines beBeeOffice Full time ₱35,000 - ₱48,000

We are seeking a highly organized and detail-oriented professional to manage administrative and operational tasks. The ideal candidate will be responsible for multitasking efficiently, staying ahead of deadlines, and ensuring smooth operations.

This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks related to job coordination, customer communication, project management, compliance, and marketing.

  • Job Responsibilities:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
    • Communicate with clients, vendors, and contractors via email, phone, and other channels
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
    • Ensure all regulatory paperwork is properly managed
    • Help manage online presence, customer engagement, and brand awareness
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using appropriate tools
    • Utilize specialized software to review takeoffs, measure materials, and assist in preparing estimates
Qualifications:
  • Proven experience in HVAC, construction, or a related industry
  • Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials
  • Proficiency in using project management and communication tools
  • Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment
  • Excellent verbal and written communication skills
  • Proactive, adaptable, and able to anticipate business needs
  • Proficiency in relevant software applications
Preferred Skills:
  • Experience with other project management and communication tools
  • Knowledge of compliance and safety regulations in the HVAC industry
  • Strong problem-solving skills and ability to work independently
  • Ability to manage social media platforms and contribute to marketing efforts
Benefits:

This role offers a challenging and dynamic work environment with opportunities for growth and development.

  • Senior Legal Workflow Specialist

    24 hours ago

    General Santos, Soccsksargen, Philippines beBeeCase Coordinator Full time ₱40,000 - ₱60,000

    Job DescriptionThis role entails managing client matters from start to finish, ensuring seamless workflow progression and efficient task completion.Key responsibilities include:Monitoring the legal workflow pipeline to prevent delays and missed deadlines.Reviewing case statuses regularly to identify areas for improvement.Communicating with attorneys,...

  • Operations Coordinator

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeOperations Full time $90,000 - $125,000

    Job Title: Operations CoordinatorWe are seeking a highly skilled and experienced Operations Coordinator to join our team. This is an excellent opportunity for someone who has a passion for operations, project coordination, and field management.About the JobThe successful candidate will be responsible for managing daily job deployment schedules, tracking...

  • Data Operations Coordinator

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeMarketer Full time ₱75,000 - ₱85,000

    Marketing Project Assistant Job DescriptionGrowthAssistant is seeking a Marketing project assistant to support day-to-day project and data operations. This role focuses on ensuring accurate reporting, managing stakeholder communications, and keeping projects on track.This role plays a key part in making sure the team has the data and insights needed to make...

  • Senior Operations Coordinator

    24 hours ago

    General Santos, Soccsksargen, Philippines beBeeOperations Full time $2,000 - $2,500

    Service Delivery Lead RoleThe Service Delivery Lead is a pivotal operational figure responsible for orchestrating technical team activities, optimizing our automation systems, and ensuring exceptional client service delivery while streamlining executive leadership's involvement.This role plays a crucial part in building the operational backbone that enables...

  • Support Operations Coordinator

    24 hours ago

    General Santos, Soccsksargen, Philippines beBeeOperations Full time ₱57,600 - ₱76,800

    Support Operations CoordinatorThis role offers flexibility and autonomy, allowing you to work independently while being deeply integrated into the company's operations.We connect skilled professionals with growing home service companies across the U.S.Manage financial operations using QuickBooks, including bookkeeping, payroll coordination, and invoice...

  • Senior Operations Coordinator

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeStrategic Full time ₱4,800 - ₱6,300

    Strategic Executive Assistant RoleWe are seeking a highly skilled and experienced Strategic Executive Assistant to join our team. This is an excellent opportunity for a motivated and organized professional looking to take their career to the next level.This key role will serve as a trusted partner to senior leaders, driving business outcomes and contributing...

  • Senior Operations Coordinator

    24 hours ago

    General Santos, Soccsksargen, Philippines beBeeProfessional Full time ₱900,000 - ₱1,200,000

    Job OverviewWe are seeking an experienced and proactive Executive Assistant to provide top-tier support to our team. The ideal candidate should be adept at navigating both strategic and day-to-day administrative needs in a fast-paced environment.Key Responsibilities:Administrative Support: Provide high-level administrative support, including managing complex...

  • Travel Operations Coordinator

    24 hours ago

    General Santos, Soccsksargen, Philippines beBeeTravelOperations Full time $120,000 - $180,000

    Job Brief:">The Travel Operations Coordinator plays a vital role in ensuring seamless travel experiences for colleagues and guests attending company meetings and industry events.">Responsibilities:">">Collaborate with colleagues to address travel-related queries and issues">Work closely with the business services team on event planning and...

  • Strategic Operations Coordinator

    24 hours ago

    General Santos, Soccsksargen, Philippines beBeeExecutive Full time ₱650,000 - ₱850,000

    Key Executive Support RoleWe are seeking a highly organized and proactive professional to provide end-to-end support across executive needs, project management, and operational coordination.This role requires availability during US hours and the ability to juggle multiple priorities while bringing both executive assistant polish and project management...

  • Operations Coordinator

    1 day ago

    General Santos, Soccsksargen, Philippines beBeeOrder Full time ₱45,000 - ₱65,000

    ERP Order Coordinator Job SummaryThe ERP Order Coordinator plays a pivotal role in supporting order entry, tracking, and ERP-driven operations within a fast-paced manufacturing environment.This individual will collaborate closely with production, logistics, and sales teams to maintain visibility across orders and suggest improvements in workflow where...