Administrative Support Professional
2 days ago
Job Overview
We are seeking a highly skilled and experienced Executive Assistant to join our team at ConnectOS. As an Executive Assistant, you will be responsible for providing administrative support to our leaders, ensuring seamless execution of tasks, and maintaining confidentiality.
Key Responsibilities:
- Task Management:
- Assist the leader in prioritizing tasks based on urgency and importance, ensuring critical tasks are addressed promptly.
- Track progress on delegated tasks and follow up with team members to meet deadlines.
- Utilise ClickUp to monitor tasks, deadlines, and progress, providing regular updates to the leadership team.
- ClickUp reporting and export tasks for key staff.
- Email updates to key staff each morning with their current, overdue, upcoming tasks and highlight any overdue tasks to onshore EA.
- Diary Management:
- Manage different leader's team calendar by scheduling meetings, appointments, and events, avoiding conflicts.
- Ensure accurate meeting addresses.
- Issue Calendar Invitations (using the pre-approved Proforma wording).
- Ensure the leader is well-prepared for meetings by providing necessary documents, agendas, and background information.
- Set reminders for upcoming appointments and tasks, helping the leader to stay on track.
- Ensure meetings are scheduled as required and on time.
- Email Management:
- Regularly categorize emails in the leader's inbox based on priority and urgency.
- Screen incoming emails, handling those within the EA's capacity and escalating important or urgent emails to the leader.
- Prepare draft email responses for the leader's review and approval.
- Check the sent items folder to ensure follow-up emails are sent and responses received.
- Set up filters and rules in the email client to automatically sort and prioritize emails.
Benefits:
- Medical, Dental Coverage and Life insurance from day 1 of employment.
- Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion).
- Competitive salary package and annual appraisal.
- Financial Assistance Program.
- Mandatory Government Benefits and 13th Month Pay.
- Complimentary Sleeping Quarters, Coffee at no cost.
- Complimentary Office Fitness and Wellness Facilities at no cost.
- Regular Company Events, Work Life Balance, and Career growth opportunities.
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