Administrative Support Specialist
1 day ago
Seeking an experienced Executive Assistant to provide high-level administrative support to multiple executives. The ideal candidate will have a strong background in organizational skills and attention to detail, with the ability to work independently and maintain confidentiality.
Responsibilities- Schedule internal/external meetings, interviews, and recurring syncs
- Prepare agendas and take notes as needed
- Manage Gmail inboxes for 4–6 executives
- Flag high-priority emails and draft responses when needed
- Track follow-ups and maintain inbox clarity
- Coordinate domestic and international travel arrangements
- Prepare detailed itineraries for executives
- Arrange lunch meetings, team events, and other logistical needs
- Assist with light project management and task tracking
- Manage document filing systems via Google Drive or Notion
- Coordinate with internal teams via Slack and email
- Minimum 2 years of executive-level support experience
- Experience supporting multiple executives or founders simultaneously
- Strong organizational skills and high attention to detail
- Proficient in Gmail, Google Calendar, Google Docs, and Slack
- Comfortable working independently and maintaining confidentiality
- Excellent written and verbal communication skills
- Familiarity with Notion, Zoom, or basic project management tools
- Experience in a tech startup or SaaS environment is beneficial
- 40 hours per week
- Monday to Friday
- 9AM - 6PM Pacific Standard Time Zone
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