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Procurement Specialist

3 weeks ago

Manila, National Capital Region, Philippines Ijm Full time

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in more than 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

The Opportunity

We are seeking a skilled Procurement Generalist to provide surge capacity support to our Regional Procurement Lead. This role will be responsible for the timely and effective processing of procurement of various goods and services from different country/field offices in Asia Pacific.

This position is based in Manila, Philippines and reports to the Regional Procurement Lead. It is a short-term assignment for six months.

Duties and Responsibilities:
  • Under the guidance of the Regional Procurement Lead, ensure effective and efficient implementation of procurement processes and controls;
  • Support the review of procurement plans, technical specifications, scope of work/terms of reference, drafting of Requests for Proposals (RFPs) and evaluation criteria;
  • Review quotations/proposals received and other supporting documents for the acquisition of various goods and services;
  • Assist in the negotiation with suppliers on terms and conditions;
  • Draft Letters of Engagement for select service-related categories;
  • Draft and issue Purchase Orders within the acceptable timeframe, ensuring compliance with existing policies and processes, funding availability and/or grant requirements;
  • Provide guidance to internal stakeholders on the correct application of procurement policies, resolve issues in a timely manner, and provide escalation points when needed, ensuring that value for money, transparency, accountability and efficiency is achieved in all transactions;
  • Coordinates with different functions as necessary (e.g., local finance, regional accounting, legal, security, IT, People Support, etc.);
  • Maintain contracts library and coordinates with Business Owners on the timely extension/renewal/close out.