Efficient Meeting Support Specialist

1 day ago

Las Piñas, National Capital Region, Philippines beBeeAdministrative Full time ₱7,500 - ₱9,000
Key Responsibilities

We are seeking an experienced individual to assume the role of a meticulous meeting note-taker and transcriptionist. The successful candidate will be responsible for documenting discussions during client meetings with our CEO, assigning tasks to various teams, ensuring follow-ups, and overseeing the implementation of action items.

  • Attend and take notes during the CEO's meetings with clients.
  • Update and maintain meeting notes in files.
  • Track the CEO's calendar for scheduled meetings.
  • Prepare necessary documents before meetings.
  • Communicate and follow up with other divisions on action items.
Schedule

The ideal candidate will work 45 hours per week within Pacific Standard Time. Ideally, the working hours will be between 9:00 AM and 6:00 PM, but this may vary based on the actual work arrangement. The selected candidate will have two days off during weekdays, which can be split depending on the specific work arrangement.

Technical Requirements

The position requires a desktop or laptop with at least an i3 10th gen Intel processor or equivalent. Additionally, the device must have at least 4GB RAM and a 20 Mbps wired internet connection. A backup internet connection is also necessary in case of issues with the main internet connection. A USB Headset with Noise Cancellation feature is required for video conferences and meetings.

Qualifications

The ideal candidate should possess the following qualifications:

  • At least 2 years of experience in notetaking, transcription, or copywriting.
  • A graduate degree from a reputable university.
  • Ability to work beyond regular working hours.
  • Capacity to work during graveyard shifts.
  • Background in the educational field is highly desirable.
  • Experience working for a company that offers study abroad programs is an advantage.
  • Proficient typing skills with a minimum speed of 35 words per minute.
  • Familiarity with Google Suite.
  • Excellent written communication skills, including sentence construction, syntax, grammar, capitalization, and usage of punctuation marks.
Skills

The selected candidate should possess the following skills:

  • Exceptional attention to detail and accuracy.
  • Outstanding comprehension skills and ability to analyze complex instructions.
  • Excellent communication skills.
  • Ability to adapt to evolving business structures and thrive in a fast-paced environment.
  • Proactive attitude and eagerness for continuous learning and development.
Competencies

The ideal candidate should demonstrate the following competencies:

  • Active Listening: Note-takers need to be exceptional listeners to capture all essential information accurately.
  • Time Management: Managing and prioritizing tasks efficiently, especially in a fast-paced environment, is crucial.
  • Detail-Oriented: Emphasize the importance of being meticulous in recording details, as even small errors can have significant consequences.
  • Confidentiality: Maintain the confidentiality of sensitive information discussed during meetings.
  • Problem-solving: Ability to troubleshoot in challenging situations.
  • Team player and flexible.
Compensation & Benefits

The selected candidate will receive the following benefits:

  • Competitive salary based on experience.
  • Bi-weekly payouts.
  • Extensive training in a niche industry.
  • Opportunities for career growth and salary increase after performance reviews.
  • Opportunities to work on projects with other divisions when looking to expand skillset.
  • High-performing employees are considered for company retreats.

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