Flexible Part-Time Accounts Payable Administrator

2 days ago

Angeles City, Central Luzon, Philippines beBeeAccounting Part time ₱240,000 - ₱660,000

Job Overview:

We are seeking a detail-oriented and proactive Accounts Payable Specialist to support our finance operations in a remote setup. This part-time role is ideal for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance.

Key Responsibilities:

  • Process invoices during the first week of each month
  • Manage bills in QuickBooks Online
  • Record and manage payments, maintain accurate vendor records
  • Assist with expense management platform (e.g., tracking transactions, managing approvals)
  • Perform accrual processing and ensure all AP transactions are properly recorded
  • Poll data from QuickBooks and Excel for reporting as needed
  • Maintain a large vendor database and ensure collection and organization of W-9 forms
  • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
  • Respond to vendor inquiries and ensure compliance with state-specific requirements
  • Generate reports, summaries, and reconciliations as requested
  • Assist in data validation and cleanup for financial and audit purposes

Qualifications:

  • Strong experience with QuickBooks Online
  • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
  • Solid understanding of Accounts Payable, month-end closing, and accrual accounting
  • Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
  • Highly detail-oriented, organized, and capable of working independently
  • Excellent written and verbal communication skills

Preferred Qualifications:

  • Experience with Ramp or similar expense management platforms
  • Prior experience handling AP and compliance across multiple U.S. states
  • Background in working with small to midsize companies in a remote setup

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